Financial Information

2018-2019 Catalogue

Tuition and Fees for the Academic Year 2018 - 2019

Enrollment Deposit: The enrollment deposit is payable by all day students upon acceptance or readmission to the College. The enrollment deposit consists of the following:

Matriculation fee – $200 (non-refundable after May 1)

Housing deposit (residential students only)* – $100 (non-refundable after May 1 for no-shows)

*The housing deposit (less any room damage charges assessed by the Residence Life Office) will be refunded to students after graduation or separation from the College. Students who owe a balance at the time of graduation or separation from the College are not eligible for a housing deposit refund.

Day Students (Full-Time)

Standard Charges for the College Year:

Full-time Tuition (12-18 hours) – $22,000

Room and Board: Residence halls include 20-meal plan, apartments include 10-meal plan
     Double occupancy – $9,860
     Private Room – $10,860
     Apartments – $10,960

Wesleyan Experience Fee – $1,000
 

Standard Charges per Semester: (Example below uses double occupancy):

Fall Semester:

     Full-time tuition and fees – $11,000
     Double occupancy room and board – $4,930
     Wesleyan Experience Fee – $500

Spring Semester:

     Full-time tuition and fees – $11,000
     Double occupancy room and board – $4,930
     Wesleyan Experience Fee – $500

Day Students (Part-Time)

Tuition – $525 per semester hour

Wesleyan Experience Fee – $40 per semester hour

Dual Enrollment Program:

Tuition – $250 per semester hour

Books – $25 per semester hour

Dual enrollment students are generally eligible for full tuition funding by the Georgia Student Finance Commission (GSFC) pending receipt of all required documentation (see www.gafutures.org for more information). Students are responsible for payment of all charges not covered by GSFC. Note: GSFC dual enrollment funding does not cover housing charges for students who wish to live on campus.

Online Program:

Comprehensive (tuition and required fees) – $448 per semester hour
Wesleyan College and Guangzhou University Dual-Degree Program:

Comprehensive (tuition, room and board, required fees) – $43,925

Graduate Program in Education (M.Ed):

Tuition - $15,000
Graduation Fee - $150

Tuition for the M.Ed is billed one-time in total for the entire program and payable in two installments using financial aid or another approved payment method. No adjustment of charges will be made after the first day of classes.

In the event that an M.Ed student repeats a course, the student will be charged additional tuition based on a prorated charge of the tuition rate of the Cohort with which the course is taken. This additional tuition must be paid prior to graduation.

The M.Ed tuition charges do NOT cover the cost of graduation regalia or the graduation fee.

Graduate Program in Business Administration (EMBA):

Tuition Deposit – $200 (credited towards tuition)
Tuition - $39,500
Graduation Fee - $150

Tuition for the EMBA is billed one-time in total for the entire program and payable in four installments using financial aid or another approved payment method. No adjustment of charges will be made after the first day of classes.

In the event that an EMBA student repeats a course, the student will be charged additional tuition based on a prorated charge of the tuition rate of the Cohort with which the course is taken. This additional tuition must be paid prior to graduation.

EMBA tuition charges cover the cost of tuition for the program, all course materials, one laptop computer, and the study abroad component. The tuition charges do NOT cover the cost of graduation regalia or the graduation fee.

Other Fees (as applicable):

Audit fee - per course (Senior Citizens over 60 half-price) – $425

Students in absentia registration for year (leave of absence) – $525

Overload fee - per semester hour over full-time load – $525

Transient Rate - per semester hour – $525

Applied music fee - 55 minute lesson – $500

Applied music fee - 30 minute lesson – $350

Student Teaching fee – $300

Lab/course fees - per course range – $10 to $499

Transcript: in-house paper delivery – $12; online electronic delivery – $5.25; online paper delivery – $10.25 (expedited shipping charges vary by destination)

Placement Files – $5

Health Records – $10

Replacement Diploma – $75

Copy of W-2 – $10

Copy of form 1098T – $10

One equestrian course – $400

Varsity equestrian team per semester – $600

Private room fee - per semester – $500

Apartment room fee – per semester – $550

Upgrade from 10 to 20-meal plan per semester – $420

Re-enrollment Fee - students administratively dropped due to late payment – $150

Course Challenge: Exam or Portfolio per portfolio/exam – $525

Career/Life Assessment – $125

Graduation Fee – $150

Enrollment Fee (Deposit) – $200

Housing Deposit – $100

Summer tuition rate - per semester hour – $425

Summer transient tuition rate - per semester hour – $425

Summer housing rate - per week – $105

Nursing Fee - per semester – $1,000

Study Abroad (non-direct exchange program) per semester – $500; full-time tuition charges for direct exchanges

Payment Policy

Students are expected to meet all financial obligations when they are due. Wesleyan College reserves the right to withhold transcripts, diplomas, and other educational records, to deny readmission or to cancel the registration of any student who fails to meet financial obligations promptly. It is each student’s responsibility to keep informed of all payment deadlines and financial requirements which are communicated via WesPortal and by printed and electronic announcements.

Student Privacy Rights

The Family Educational Rights and Privacy Act of 1974, as amended (FERPA) is a federal law that governs the privacy of student educational records, access to those records, and disclosure of information from them.

Parent/guest access to student financial records

The Business Office is prohibited from discussing a student’s specific financial information with a parent, relative, or other party without the express written consent of the student -- even if the parent, relative, or other party is responsible for paying the student’s account. A student can grant permission for a parent or guest to speak with the Business Office concerning account, billing and other financial information by completing a FERPA form (located where?). The College does not issue separate login credentials to parents or send billing notices in parents’ names, even with the student’s consent. A student may revoke access to a parent or guest at any time, without notice to the parent or guest.

Billing

Billing typically begins in mid-July for the Fall semester and in mid-November for the Spring semester. No paper bills are mailed. Students are responsible for checking their student account balance through their WesPortal account (Student tab, then Financial Information).

Charges are billed by semester. Financial aid awards are typically allocated between the two semesters (for example, if a student is awarded a $6,000 scholarship, she can expect to receive $3,000 in the Fall and $3,000 in the Spring).

Standard charges include:

  • Tuition
  • Required fees
  • Room & board (for residents)
  • Health insurance (unless waived)
  • Course fees (if applicable)
  • Other miscellaneous charges

Charges for tuition and fees are based on a student’s current registered credits at the time of billing. Tuition and fee charges could be subject to change if a student’s registration changes. For more detailed information about tuition and fee rates, see “Tuition and Fees for the Academic Year 2018-2019” at the beginning of this section.

Financial aid awards will show up as “pending” payments and will reduce the amount owed. Pending aid will be officially paid to a student’s account after the drop/add period each semester.

It is very important to review student account information for accuracy! If billing information does not reflect the intended registered hours, housing assignment, insurance adjustment, or other charge expectations, please notify the Business Office. If any financial aid award(s) are missing or appear incorrect, please contact the Financial Aid Office.

Payment Methods

Enrollment is not complete until all charges have been covered by at least one of the following payment methods:

  • Direct payment by cash, check, or credit card  (include student’s ID number on all checks)
  • Financial aid awards (must show as “pending” on the account statement)
  • Enrollment in the Cashnet Payment Plan (enroll online at https://commerce.cashnet.com/paymentportal)
  • Third party agency funding authorization, i.e. employer reimbursement programs, tuition assistance, VA benefits, outside scholarships, etc.
  • A combination of any of the above items sufficient to cover all charges

Payments can be made in person by visiting the Business Office, located in Tate Hall or calling (478) 757-5120. Payments by mail should be sent to Wesleyan College Business Office, 4760 Forsyth Road, Macon, GA 31210. For online payments, logon to WesPortal (Student tab, then Financial Information)

Payment Deadlines

Any amount that is not covered by financial aid loans, grants, and scholarships must be paid by the due dates listed below:

Full-time, day students

Fall 2018                                 August 1, 2018

Spring 2019                            December 7, 2018

Part-time day students, all evening students, summer school students

Fall 2018                                 August 1, 2018

Fall Split Term A                     August 1, 2018

Fall Split Term B                     Prior to the first day of class (October 10, 2018)

Spring 2019                            December 7, 2018

Spring Split Term A                December 7, 2018

Spring Split Term B                Prior to the first day of class (March 11, 2019)

Summer Terms I - V               Prior to the first day of class for each term

Late Payments

Students who have not paid their bill in full by the payment deadline may be subject to a late fee of $75.

Students who have not paid by the close of business on the first day of classes may incur penalties included, but not limited to, additional late fees, network access suspension, meal plan suspension, or removal from courses.

Prepayments

Students are permitted to prepay for a future term. Any payments received prior to the official billing for a term is considered a “prepayment” and will be placed in a prepaid tuition subsidiary account. When official billing is processed, the prepaid amount will be transferred from the subsidiary account and applied as a payment on the student’s account for the appropriate term.

Payment Programs

Payment Plan

Wesleyan currently contracts with Cashnet (a third party servicer) to offer interest free payment plans that allow account balances to be paid in monthly installments. Students can enroll online at https://commerce.cashnet.com/paymentportal. Each new plan requires a setup fee ($35 for a semester plan, $55 for an annual plan) and payments are due monthly. A student’s Wesleyan account will remain in good standing as long as full, consecutive, and timely payments are made to Cashnet.

Late payments are subject to a fee charged by and payable to Cashnet. A registration/transcript hold will be placed on a student’s account for delinquent payment plans. The Business Office reserves the right to adjust, cancel, or terminate any payment plan for the purpose of facilitating billing and collection on behalf of the College.

VA Benefits

Wesleyan accepts VA benefits for veterans and their dependents. Students must submit a Certificate of Eligibility (COE) and any other required Wesleyan forms to the Financial Aid Office. VA payments sent directly to Wesleyan are automatically applied as payments on a student’s account. Students are responsible for any outstanding balance not covered by VA benefits.

For Vocational Rehabilitation and Military Tuition Assistance benefits, see Third Party Billing.

Third Party Billing

Wesleyan will assist with third party billing upon receipt of proper billing authorization from the vendor (i.e. Workforce Development, Independent Living, Vocational Rehabilitation, Military Tuition Assistance, etc). The Business Office will only bill in accordance with the conditions specified by the third party authorization and up to a student’s cost of attendance.

In cases where a student has received a Wesleyan scholarship or grant and also qualifies for a third party payment designated specifically for tuition, the Business Office will consult with the Financial Aid Office to determine if the Wesleyan scholarship or grant must be adjusted for the term(s) in which the student receives payments.

If the third party fails to send payment, students remain responsible for payment of all outstanding charges.

Outside Scholarships

Scholarship payments received from an outside source will be applied to a student’s account in accordance with the conditions specified by the organization granting the scholarship. In cases where a student has received a Wesleyan scholarship or grant in addition to an outside scholarship designated specifically for tuition, the Business Office will consult with the Financial Aid Office to determine if the Wesleyan scholarship or grant must be adjusted for the term(s) in which the student receives the outside award.

Tuition Reimbursement Programs

Students should contact the Business Office for assistance with obtaining any required documentation for employer tuition reimbursement programs. Should an employer fail to approve reimbursement, students remain responsible for payment of all outstanding charges.

Student Employment

Earnings from work-study or other campus employment may be used to make payments on an outstanding balance. Student employment earnings are not automatically credited to a student’s account. Students are paid directly and may then use their earnings to make payments to the Business Office (or to Cashnet if a payment plan is utilized). Use of student employment and/or work-study earnings to pay a balance due is optional however, students remain responsible for payment of all outstanding charges. 

Refund Policy

Refunds are monies returned by the College to a student and/or to a financial aid source(s) from which payment originated. The Business Office processes refunds once per week (pending no system downtime or conflicts such as holidays).

Credit Balances Guidelines

The term “credit balance” refers to excess money left on a student’s account after all charges have been paid. The Business office will issue refunds within 14 days of the date that a refund-eligible credit balance is generated.

Even though a student account statement may reflect an anticipated credit balance, a refund-eligible credit balance is calculated based only on actual payments received. A refund-eligible credit balance does NOT include:

  • Financial aid in a “pending” status
  • Payment plans that have not been paid in full

Credit balances are refunded to students via direct deposit. Students can complete a direct deposit form on Wesportal in order to provide the required banking information for the account into which the credit balance should be refunded.

Financial Aid Refunds

All financial aid will remain in a “pending” status on a student’s account prior to the end of the drop/add period each term. No financial aid refunds will be processed prior to the end of the drop/add period. After the drop/add period, the Financial Aid Office will begin to disburse all aid for which a student is eligible. If a student has not completed required documentation for a financial aid award, the award will remain in a “pending” status until the required documentation is submitted to the Financial Aid Office or the award is canceled. Should financial aid be disbursed to an ineligible student for any reason, these funds will be reversed from a student’s account and the student will be responsible for payment of any resulting balance.

If a credit balance results from the disbursement of financial aid funds, a refund will be issued to the student in accordance with the credit balance guidelines above.

Dropping and Adding Courses (During the Drop/Add Period)

The drop/add period is a short period at the beginning of each term when students can make schedule changes by dropping and/or adding courses. Students should exercise caution in making changes to their overall course loads (i.e. part time to full-time, full-time to part-time, full-time to overloads, etc.) during the drop/add period. Changes to course loads could affect both tuition charges and eligibility for financial aid.

If new charges result from schedule changes made during the drop/add period, the student will be responsible for payment of any outstanding balance.

If a credit balance results from schedule changes made during the drop/add period, a refund will be issued to the student in accordance with the credit balance guidelines above.

Withdrawing from a Course(s)

All course charges on a student’s account are final after the drop/add period. Students who withdraw from one or more courses during a semester – but remain enrolled at Wesleyan – will not receive a refund of tuition for the withdrawn course(s).

Withdrawing from the College

Students who wish to withdraw from the College entirely are strongly encouraged to speak with Business Office and Financial Aid Office staff about the potential financial implications for a full withdrawal. Depending upon the withdrawal date, the College may make the following adjustments to charges and/or financial aid:

Reversal of charges

In the case of a full withdrawal from the College, all charges are final after the second week of classes. The following institutional refund policy applies prior to and during the first two weeks:

Withdrawal before first day of class – 100% of all charges will be reversed

Withdrawal from the College on or after the first day of classes:

Tuition

Withdrawal during the first week of classes – 75% of tuition will be refunded

Withdrawal during the second week of classes – 50% of tuition will be refunded

Withdrawal after the second week of classes – No tuition refund issued

Fees – No refund issued

Room and Board – No refund issued

The administration reserves the right to adjust institutional refund rates (above) in special circumstances evaluated on a case by case basis.

Return of unearned federal financial aid funds

Federal regulations require a return of federal financial aid funds for students who withdraw from the College on or before completing 60% of the term. The portion of federal aid earned is calculated using a statutory pro rata return policy set forth by the United States Department of Education. Unearned federal aid must be removed from a student’s account and returned to the government as prescribed by federal law.

Return of other financial aid funds

Financial assistance received from state, institutional, and outside sources will be returned to those origination sources in accordance with each originator’s policy.

Students remain responsible for payment of all outstanding charges that may result from a full withdrawal from the College.

If a credit balance results from account adjustments made as a result of withdrawal from the College, a refund will be issued to the student in accordance with the credit balance guidelines above.

1098-T Forms

In accordance with IRS guidelines, the Business Office will issue a Form 1098-T for each enrolled student who pays “qualified educational expenses.” Qualified expenses generally include tuition and required fees. 1098-T forms are mailed by January 31st of each tax year.

The Business Office does not provide tax advice and students are encouraged to consult with their personal tax advisor about use of this form for income tax purposes.

Graduation

A $150 institutional graduation fee is assessed to graduating students in all programs during their final term. Regalia is available for separate purchase through the Campus Store.

All financial obligations to the College must be paid in full in order for a student to be cleared for graduation. No student who owes an outstanding balance of any amount will be permitted to participate in the commencement ceremony. No degree will be conferred to any student who owes an outstanding balance of any amount to the College. Degrees held due to financial obligations will be conferred in the next commencement ceremony after all obligations to the College have been met.

Delinquent Accounts

Wesleyan will submit past-due accounts for former students to an outside collection agency and use the full extent of the law to pursue collection of any delinquent account or defaulted institutional loan. The student will be responsible for all fees associated with the collection of this debt.

In accordance with Wesleyan’s payment policy students with past-due accounts or defaulted institutional loans are not eligible to receive an official transcript.

Business Services

Wesleyan offers a variety of business services:

Student Bank

The Student Bank is located in the Business Office in Tate Hall. Banking hours are from 9 a.m. - 2 p.m., Monday through Friday. Students may deposit personal funds for safekeeping and make deposits and withdrawals (limit one each per day) during banking hours. Withdrawals less than $300 will be disbursed in cash. Withdrawals $300 or greater will be disbursed in the form of a check made payable to the student.

Campus Store

The Campus Store is located on the ground floor of the Olive Swann Porter building. The campus store provides a wide range of goods including school supplies, art supplies, Wesleyan merchandise, gifts for all ages, health and beauty products, medicine, cold drinks, coffee, and snacks.

Post Office

The Campus Post Office is located on the ground floor of the Olive Swann Porter building. The campus post office receives and distributes U. S. mail, sells stamps, and processes outgoing and campus mail. All residential students are assigned a campus post office box to receive mail.

Business Office Services

The Business Office provides additional services that include:

  • Check cashing (up to $100 per day)
  • Cash or valuables safeguarding
  • Discount movie tickets
  • Notary public services

 

Questions?

Please feel free to contact the Business Office with any questions at (478) 757-5120 or businessoffice@wesleyancollege.edu.

 

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Calendar of Events

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