2021-2022 Catalogue

Graduate Academic Procedures and Regulations

Policies and Procedures. All academic policies and procedures can be found in the Academic Catalogue. Students are required to read and adhere to all regulations.

Academic Calendar. The academic calendar is posted in the Wesleyan College Catalogue, on the website, and on WesPortal, WesNet tab, Registrar's Office section. Each graduate program adheres to their own calendar.

Academic Advising and Registration. The director of the graduate program will provide academic advising to graduate students. Faculty advisors are available to assist students, but responsibility for acquainting themselves with regulations and fulfilling all requirements for the degree rests with individual students.

Academic Exclusion/Dismissal. Graduate candidates are required to maintain a 3.00 grade point average. M.Ed. candidates may have a grade of "C" in no more than one course in their graduate program. M.A. and MBA candidates may have a grade of “C” in no more than two courses in their graduate program. Any candidate who receives more than the allowed "C" grade(s) or receives one "F" grade will be reviewed for continuance in the program and may be suspended or dismissed from the program.

A candidate who repeats the same course (in which a grade of "C" or "F" was earned) and cannot achieve a cumulative grade point average of 3.00 after the repeat of the course will be academically dismissed from the program.

The student may appeal her or his exclusion to the Graduate Program Council; the process of appeal is outlined in the letter of exclusion. A student may be excluded at any time for other than academic reasons as explained in Catalogue.

Attendance. The semester begins with the first day of class according to the College calendar. Students are responsible for all absences from class, and it is the responsibility of the student to contact the professor about the possibility of making up work missed for any absence.

Students are expected to be regular and punctual in attending classes. A student who is absent from any class may be penalized by the lowering of the course grade. Financial aid will not be disbursed to students who do not attend class.

Civility in the Academic Community. Students, faculty, and staff are expected to treat one another with respect in all interactions. In the classroom, rude, disruptive and/or disrespectful behaviors as determined by a faculty member interfere with other students' rights and with the instructor's ability to teach. Therefore, any student exhibiting unacceptable behaviors during a class will be asked to leave and will be counted absent for that class period. Failure to cooperate with this process will result in disciplinary action that may include withdrawal from the class or dismissal from the College. Violations will be reported to the Provost of the College.

Credit and Grading System. Letter grades are used in graduate courses. Plus and minus grade designations are not used. Letter grades are interpreted below with the number of quality points per credit hour or percent of total points assigned to each letter grade.

A: Superior (4 points). The grade A is reserved for work that is of exceptional quality and showing unusual insight, initiative, and understanding.

B: Outstanding (3 points). The grade B is awarded for work that is of outstanding quality and is consistently above the average.

C: Passing (2 points). The grade C indicates average performance. It is an acceptable and respectable grade.

F: Failing (0 points). The grade F indicates failure.

I: Incomplete (not computed in GPA)

W: Withdrawal (not computed in GPA).

Graduate students may not receive credit for graduate courses through course challenge or credit for prior learning.

Grade Appeals. Appeals for a change in the final course grade must be initiated within 5 working days after the registrar’s office has posted final grades for the term in which the course was taken.

Any student considering a grade appeal should understand that each faculty member has the right and responsibility to determine grades according to any method chosen by the faculty member as long as these methods follow professional and disciplinary standards, are clearly communicated to everyone in the class, and are equally applied to all students.  Therefore, grades should only be appealed under circumstances such as the following:

1. The instructor erred in the calculation of the grade;
2. The assignment of a grade was on the basis other than performance in the course, (though a grade may reflect a penalty for academic misconduct.)
3. The assignment of a grade had a substantial departure from the instructor’s previously announced standards.
4. The grading decision was based upon standards unreasonably different from those which were applied to other students in the same course and section.

The grade appeal procedure is NOT to be used to review the judgment of an instructor in assessing the quality of a student’s work nor is it to be used if the student disagrees with the instructor on how the course was conducted or a clearly communicated course policy.  Such concerns should be shared with the instructor and/or the appropriate department chair.

If a student wishes to appeal a grade the following process should be followed: 

Step One: Complete the grade appeal form located on WesPortal > Wesnet > Registrar's Office Student > Forms. E-mail this form along with any documentation to the instructor. Within five business days after receiving the appeal, the instructor will submit a written response to the student.  If the student does not hear back within five days from the instructor, the student should send the appeal directly to the department chair.

Step Two: If, after the instructor's review, the grade dispute remains unresolved, the student can submit the appeal to the director of the graduate program. The director will attempt to resolve the dispute between the instructor and the student and may consult with other persons who have relevant information. Within five business days after receiving the appeal, the director will submit a written response to the student with a copy to the instructor.

Note: If the grade dispute is with the program director, the student will appeal to the division chair. Within five business days after meeting with the student, the division chair will submit a written response to the student with a copy to the department chair.

Step Three: If all efforts to resolve the grade appeal at the program level fail, the student may petition the Provost of the College to review the appeal, via e-mail, by submitting the same information as above. If the Provost determines the need for a review committee to examine the issues of the grade appeal, the committee shall consist of three faculty members - one from the instructor's department and two from academic divisions other than that of the instructor. The committee, if appointed, will advise the Provost of the College regarding the grade under appeal. The Provost will submit a written response to the student with a copy to the program director and instructor as soon as the decision is made.

Should a grade change result from the appeal, it is the responsibility of the decision-maker at the level of resolution (instructor, program director, or Provost) to file, in writing, an authorization for grade change with the Registrar of the College. Said authorization should be submitted to the Registrar's Office within five working days of the decision. A copy of the grade change shall become a part of the student's permanent file.

No change of grade may be made later than one semester (or term) following the semester in which the grade was received. The Provost may make exceptions to the timeline for faculty responses as needed.

Complaints of an Academic Nature. Complaints related to academics but unrelated to grade appeals will follow the same general procedures as outlined above for grade appeals. The complaint must be made in writing using the form published on wesportal, to the instructor, with a copy to the director of the academic program. If the complaint is not resolved, the student may appeal to the division chair, then the Provost of the College, and finally the President of the College.

Graduation. Graduate degrees are conferred upon satisfactory completion of all requirements, as announced on the program academic calendar. A minimum of 30 credits is required for a graduate program at Wesleyan College. Refer to the program of study to review credit requirements on each individual program.

Graduate degrees are conferred upon satisfactory completion of all requirements, as announced on the individual program academic calendar. The college will also host one annual commencement ceremony for graduate program students in August.

• Attendance at graduation is required. A student may graduate in absentia only with the written permission of the Provost of the College. Students must pick up their diploma from the Registrar's Office or will be required to pay a shipping fee to have it mailed. Diplomas will be shipped or made available for pickup during regular business hours the first working day after commencement.

Each student's diploma and transcript will bear the student's legal name. If the name has changed since admission to the College, the student must submit a court order or other document indicating a legal change of name to the Registrar no later than June 1st prior to commencement in August. Refer to the Name on Official Records policy.

The commencement program will bear the student's preferred name as indicated on the application for diploma. If the preferred name has changed since submission of the application for diploma, the student must submit a request to change the preferred name to the Registrar no later than June 1st prior to the commencement ceremony.

Participation in the Annual Commencement Ceremony

A student is eligible to participate and will receive their diploma during the commencement ceremony upon meeting all obligations to the College and completing academic requirements for the degree.

• A student who has not met all academic requirements is eligible to participate in the commencement ceremony under the following circumstances:
• Graduate program students must have no more than 6 credits of academic requirements remaining.
• Must be in good financial standing with the College and without a past due balance hold.
• Must not have any holds on their account from any department at the College.
• Students will not receive a diploma during the commencement ceremony.
• Upon meeting all obligations to the College and completing academic requirements, students will pick up their diploma from the Registrar’s Office or will be required to pay a shipping fee to have it mailed.
• Attendance at the ceremony is required. Requests to be in absentia will be denied.

All financial obligations to the College must be paid in full in order for a student to be cleared for graduation. No student who owes an outstanding balance of any amount will be permitted to participate in the commencement ceremony. No degree will be conferred to any student who owes an outstanding balance of any amount to the College. Degrees held due to financial obligations will be conferred in the next commencement ceremony after all obligations to the College have been met.

Honor Code. The Honor Code is the foundation upon which life in the Wesleyan College community is built. It is based upon the idea that individual freedom is a right founded upon responsibility. Graduate students are expected to tell the truth, respect others and their property, and maintain academic integrity and honesty in all areas of college life. If a student violates a principle of the Honor Code, the student is honor-bound to self-report. Likewise, if a student is aware that a fellow student has violated an honor principle, the student is honor-bound to ask the violator to self-report or notify an appropriate college official within 24 hours to report the violation. Academic violations of the Honor Code must be reported to the faculty member teaching the class. All other violations must be reported to the Graduate Judicial Officer (GJO). The GJO is a full-time faculty member on the Graduate Program Council. She/he is elected by the Graduate Program Council for a period of two years.

Maintaining these principles of honor is the ideal toward which we strive. Our Honor Code is not destroyed by infractions of the rules; it is damaged when violations are tolerated. Membership in the college community involves establishing and maintaining these broad honor principles. It is understood that by becoming a graduate student at Wesleyan, an individual signifies acceptance of the Honor Code and all policies and procedures set forth in the catalogue, and as enacted by College Officials.

Honor Code Pledge. As a member of the Wesleyan College student body, I will uphold the Honor Code, strive for personal honesty and integrity in all areas of my life, and fulfill my responsibility for maintaining the Honor Code in the college community.

Honor Council. The Graduate Honor Council (GHC) is convened on an as-needed basis by the Graduate Judicial Officer (GJO). The GHC is composed of:

• The GJO
• One full-time faculty member who teaches in one of the graduate programs.
• One full-time faculty member who does not teach in one of the graduate programs.
• One MBA/Business student who has completed at least 15 semester hours of coursework.
• One M.Ed. student who has completed at least 15 semester hours of coursework.
• One M.A. student who has completed at least 15 semester hours of coursework.

Honor Council Procedures. In case of a violation of the Honor Code, any member of the faculty, administration, staff, or student community should, when possible, confront a student for an honor offense at the time of the offense. If unable to confront the student at the time of the offense, the violation should be reported to the appropriate college faculty or staff members who will then notify the accused of the alleged charge. Students are strongly encouraged to self-report. The GHC considers self-report as an act of integrity. The accused has 24 hours from that time to report the incident to the GJO. The accuser will report the charges to the GJO or the Provost of the College. The GJO will notify the accused in writing of the charges, the procedures, and the date and time of the hearing at least 48 hours before the scheduled hearing. In emergency situations, 48 hours may not be provided. Cases will be heard as soon as possible after the accused has been officially notified of the charges, with the exception of extenuating circumstances. The GJO or the Provost of the College can discuss cases of academic dishonesty with the professor prior to a Graduate Honor Council hearing. If charges are brought during the week of final exams, the GHC will make every effort to hear the case before the end of the semester. If this is not possible, the case will be held over until the next semester.

A hearing will enable both the accuser and accused to provide accounts of the incident. If the accused does not attend the hearing, it will be held in his/her absence, and the student will forfeit the right to appeal. The GHC will deliberate, decide on a verdict, and choose a sanction. Students will be notified in writing of the hearing outcome.

Appeals can be made to the Provost of the College, at which time they can be upheld, amended or returned to GHC to be heard. All appeal decisions are considered final.

A student who has been accused of an Honor violation:

• Will have the case heard without undue delay.
• Will receive written notice of the charges, procedures, and date and time of the scheduled hearing no less than 48 hours before the scheduled hearing with the exception of extenuating circumstances.
• May testify or remain silent.
• May question the accuser and/or any witnesses appearing against the student.
• Can present witnesses and/or evidence on own behalf.
• May be present at the accuser's case presentation.
• May appeal to the Provost of the College only if she/he attended the initial hearing and has ground for the appeal as described below.

The hearing procedure is as follows.

The accused will be called into the Graduate Honor Council room at which time the Graduate Judicial Officer will explain the hearing procedure and state the student's name and the charges being brought against her or him. The accused will be informed that the proceedings will be tape recorded to insure accuracy and for appeal purposes.

The accused will be reminded that he/she is bound by the Honor Code and is required to tell the truth and given the opportunity to present his/her case.

The accuser will be asked to present her or his account of the incident and to present any witnesses about any matter logically relevant to the charge against the student. The accused has the right to be present during this testimony and can question the accuser or any witnesses without being questioned.

After the accuser presents all testimony, the accused has the right to present a defense and to offer testimony and that of any witnesses (maximum of 3).

The GJO may limit unproductively long, repetitive, or irrelevant questioning.

After the case has been presented, the Council will hold confidential deliberations. A decision will be rendered and the accused will be notified in writing within twenty-four (24) hours of the conclusion of the hearing, typically via fax or e-mail according to the preference of the accused. Students are responsible for checking their mailbox for hearing notifications and completion of sanctions (when applicable).

Note: Students are required to represent themselves. Legal or parental representation is not permissible in Honor Council proceedings or appeal hearings.

Possible Sanctions - Any sanction imposed by the Graduate Honor Council is independent of academic sanctions levied by the course instructor. The following are possible sanctions available to the Graduate Honor Council; others may be used if deemed appropriate by the board.

• Educational Endeavor - Completing educational projects relevant to the violation.
• Fines - Graduate Honor Council may assess fines (up to $100) which are appropriate for the violation.
• Non-Academic Probation - A period of time, as determined by Graduate Honor Council, during which another Honor Code violation will be subject to further penalty. When a student is placed on non-academic probation, if the student comes before Graduate Honor Council again during the probationary period, any previous violations will be taken into account when assessing a sanction.
• Removal from the College - Removal from the College, with loss of visitation privileges for on-campus and College sponsored events, at which time, no refund of fees will be given and full payment of tuition is required to be paid for the current semester. A student may be considered for readmission if outlined at the time of removal. The Provost of the College may consider readmission.
• Suspension - The immediate or deferred exclusion from classes and other privileges (as set forth in the notice of suspension) for a period of time (one semester/session minimum) at the end of which the student may be considered for re-admission by the Provost of the College. No refund of fees will be given and full tuition is required to be paid for the current semester.
• Warning - A written statement to the individual that the individual has violated a college regulation or policy and that repetition of the same offense or any other violation may be cause for more severe disciplinary action. All previous violations will be taken into account when assessing a sanction if a student comes before Graduate Honor Council again during the probationary period.

A formal, typed appeal must be presented to the Provost of the College, within 72 hours after the notification of the sanction has been delivered to the student. Appeals will not be accepted in cases where the student has not attended his or her Graduate Honor Council hearing. The student must state the reasons for the appeal and present evidence to support the claim, the verdict (responsible or not responsible), the sanction, or both. The Provost reserves the authority to uphold or amend the sanction or to have Graduate Honor Council and rehear cases when deemed appropriate. In the case of student appeals, the action taken will be administered but can be reversed after the appeal has been heard. Appeal decisions are final.

The following are the only grounds for appeal regarding Graduate Honor Council cases:

• Evidence was not available at the time of the Graduate Honor Council decision but is now available and is directly related to the case.
• The Graduate Honor Council did not follow proper procedure.
• The sanction is extreme in relation to the violation.

The Graduate Honor Council will maintain confidentiality related to cases and all surrounding circumstances. Hearings are open to relevant parties only as designated by the Provost of the College. All college judicial cases are confidential. Cases, students involved, outcomes, or any related circumstances will not be discussed. Exceptions include relevant persons associated with the case on a need to know basis as defined by the designated College official. Accusers may inquire as to whether or not cases have been processed by Graduate Honor Council, however verdicts remain confidential.

Copies of the official correspondence related to all cases will be placed in the student's permanent file by the Registrar. Student files are kept confidential and released only with an official request (see the FERPA section for more information regarding privacy rights).

Incomplete. The grade of I is given only when a student has been absent from the final work in a course due to illness or other causes acceptable to the instructor and to the Provost of the College. Permission from the instructor and from the Provost of the College must be requested and given before an I may be recorded.

The procedure for an incomplete grade is as follows:

a. Except in cases of emergency (defined as unexpected occurrences such as accidents or sudden illness), the student should consult with the instructor if an incomplete grade would be an option. The grade of I (incomplete) means the student is passing the class but some relatively small part (1/3 or less) of the semester’s work remains incomplete because of illness or another valid and compelling reason that is satisfactory to the instructor. Instructors are not required to give an incomplete grade.
b. If the instructor supports the incomplete grade, the instructor must submit an Incomplete Grade Form (found on WesPortal, WesNet tab, Provost's Office section, forms) to the Provost of the College for approval.
c. Upon approval, the Provost will notify the instructor.  The instructor is responsible for notifying the student, in writing, of the deadline for completing all work.
d. Instructors must remove I grades by 60 calendar days from the last day of the term (date is published on the Academic Calendar).   
e. To remove the I grade, the instructor must complete a grade change form in the Registrar's Office. Instructors will be reminded by the Registrar prior to the deadline.  If the grade is not changed by the deadline, the Registrar will assign a grade of F. It is the responsibility of the student to make arrangements for completing all work by the deadline specified by the instructor. A student failing to complete all work shall be regarded as having failed in the course, and a grade of F will be recorded by the Registrar. No extensions to the grade change deadline will be made.

Leave of Absence. A leave of absence is designed to allow a student a break in studies for a limited time without having to withdraw from or apply for readmission to Wesleyan College. The leave of absence applies to any matriculated student who is in good academic and financial standing with the college. However, a leave of absence has consequences for a graduate student in a cohort program, and should always be discussed with the student’s academic advisor. The leave of absence may last for a minimum of one semester, and a maximum of a 12-month period; a student may only accrue a total of two semesters (excluding summer semesters) for leave of absence during her/his college career. International students must comply with immigration regulations regarding continuous enrollment. International students should consult with the Student Affairs office concerning regulations.

The student will consult with the program director and apply to the Registrar of the College for a Leave of Absence during the semester preceding the leave of absence period. A student cannot take a leave of absence after the semester begins.

Upon her or his return, it is the responsibility of the student to notify both the program director and the Registrar during registration to reinstate her academic standing. At this time, the student does not need to apply for readmission. If a student exceeds the allotted leave time, she will be deemed to have withdrawn and must apply for readmission. Program requirements in effect at the time of the student's approval for a leave of absence will continue in effect upon return within the allotted leave time.

The Provost of the College may make exceptions to this Leave of Absence policy under extraordinary conditions.

Name on Official Records. The Registrar's Office is responsible for maintaining a student's official academic record, and as such is the office that controls student name changes at Wesleyan College. All inquiries and requests should be directed to this office. Legal name is defined as the name verified by a birth certificate, marriage certificate, social security card, passport, or court order. Students wishing to change their name on their official academic record from the name under which they were admitted to the College must provide the Registrar with legal documentation reflecting their new legal name.

Change of name requires (1) presentation of a current Social Security card reflecting the new name and (2) a government-issued photo ID, marriage certificate, divorce decree, or court order reflecting the new name. Please present the original legal document or a certified (i.e., notarized) copy with the original notary seal to the Registrar's Office. Faxes cannot be accepted. Original documents will be copied for your file and returned to you.

International students' names must appear on academic records exactly as they appear on the passport issued by the home country. The U.S. entry visa may not be used as documentation for a name change.

Alumnae who wish to order a replacement diploma may do so through the Registrar's Office. Diplomas are only printed twice a year corresponding with commencement. See tuition and fees section for replacement cost.

Numbering of Courses and Abbreviations. Single numbers indicate one-semester courses. Graduate courses are numbered at the 500 level or higher. Subject codes are indicated by the letters following each subject.

EBA Business Administration

EDU Education

MAT Mathematics

MUS Music

PSY Psychology

Transcript Requests and Release of Records. Wesleyan College recognizes the privacy rights of students with regard to their educational records, including the right of access to their own records and the right to a hearing to challenge the accuracy of such records. The College will not release personally identifiable data about students from education records without written permission from the student to any individual, agency, or organization, except to the extent that the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA) authorizes disclosure without consent.

Students and alumnae can electronically send official transcripts to the destination of their choice. Instructions for ordering a transcript are located on Wesleyan's Website: www.wesleyancollege.edu. Click on Academics, Request a Transcript. Unofficial transcripts are only available to currently enrolled students through their WesPortal account at no charge. Fees for transcripts are given in the Financial section of the Catalogue. Wesleyan College is not responsible for incomplete or incorrect mailing addresses provided with requests for transcript releases.

Requests for transcripts will be checked and approved for release within 5 working days by the Registrar's Office at Wesleyan College. During peak periods of activity in the Registrar's Office such as the opening and closing of semesters, registration, and graduation, the processing time for release of transcripts may extend slightly beyond five working days.

Wesleyan reserves the right to withhold the transcript of any student who is past due or delinquent on her loan obligation(s) to the College, is delinquent or has defaulted on federal student loans, owes the College money from current or previous enrollment, has failed to submit official transcripts from previous high schools or college attendance, has failed to return College property, has failed to secure proper immunizations as required by the Health Services of the College, or has failed to fulfill any other obligation to the College.

Transferring Credits. Wesleyan College graduate programs will accept up to 6 transfer credits, earning at least a B (3.0 on a 4.0 scale) from graduate courses evaluated by the specific program director and deemed to meet the same required outcomes as the Wesleyan equivalent. These courses have to be taken at other institutions accredited by the following agencies:

• Higher Learning Commission (HLC)
• Middle States Commission on Higher Education (MSCHE)
• New England Commission of Higher Education (NECHE)
• Northwest Commission on Colleges and Universities (NWCCU)
• Southern Association of Colleges and Schools Commission on Colleges (SACSCOC)
• WASC Senior College and University Commission (WSCUC)

Credit from an institution of higher education accredited by an institutional accreditor not listed above will be reviewed on a case by case basis.

Withdrawal. For candidates in a cohort-format program, withdrawal from a course is equivalent to withdrawal from a cohort. Candidates are strongly encouraged to consult with their advisor when making a decision on withdrawal from a course. A student may withdraw from a course only in the case of serious illness or emergency with the approval of the Graduate Council and the Provost of the College no later than one week past the mid-term point of the current term. Exceptions regarding the withdrawal deadline are made only in cases of illness and emergency when a "W" may be granted past this date at the discretion of the Provost of the College. Withdrawal from a class must be accomplished through the Registrar's Office, Tate 120. It is strongly recommended that any student receiving financial aid who is contemplating withdrawal from the College, first contact the Office of Student Financial Aid to determine the impact of that decision.

1. Voluntary Withdrawal. Students who find it necessary to withdraw from the college during the regular academic year must file with the Registrar of the College a withdrawal request form requesting administrative approval for such action. Voluntary withdrawal is considered official by the College only upon receipt of said request. Honorable dismissal is granted only if all financial obligations to the College are satisfactorily cleared. Students who withdraw and do not complete the semester enrolled, the date the student initiated the withdrawal process will serve as the withdrawal date and the date the college determined she or he withdrew. Students who withdraw and complete the semester enrolled, the date of the last day of the term enrolled will serve as the withdrawal date and the date the college determined she or he withdrew. Students who do not officially withdraw, but fail to register for the next fall or spring semester are considered voluntarily withdrawn as of the last day of the last term enrolled.
2. Administrative Withdrawal. The Provost of the College may withdraw a student from a class or dismiss her or him from the College for failure to cooperate with an instructor's policies for classroom behavior or for repeated failure to respond to an instructor's requirements for a course. The date the Provost initiated the administrative withdrawal will serve as the student's withdrawal date and the date that the college determined she or he withdrew. Notification must be given to the Registrar.
3. Hardship Withdrawal. If, for medical reasons, a student seeks to withdraw from the College after the last day to withdraw without academic penalty, she or he must document the illness through an official medical report from a physician, and it must be approved by the Provost of the College before the official withdrawal is accomplished through the Registrar's Office. If the student fails to document her or his illness, and/or is not approved for a medical withdrawal by the Provost of the College, she or he is responsible for completing the course requirements. The date the student initiated the Medical Withdrawal process will serve as the withdrawal date and date that the college determined she or he withdrew.
4. Mandatory Hardship Withdrawal. The College may require mandatory hardship withdrawal of any student who, in the opinion of the Director of Health Services, the Director of Counseling, or the Provost of the College, has an illness or condition that might endanger or be damaging to the health or welfare of the student or any member of the college community, or whose illness or condition is such that it cannot be effectively treated or managed while the student is a member of the college community. The date the college administration initiated the mandatory medical withdrawal process will serve as the student's date of withdrawal and date that the college determined she or he withdrew. Notification must be given to the Registrar.
5. Non-Attendance and Unofficial Withdrawal. Students receiving federal financial assistance, who do not pass any courses and who do not officially withdraw from Wesleyan College are considered "unofficially withdrawn." Students who are unofficially withdrawn must apply to the College for readmission in future semesters.

The Higher Education Amendments of 1998 and the Higher Education Reconciliation Act of 2005 set forth regulations governing the treatment of Title IV funds (Federal Pell Grant, Federal Supplemental Education Opportunity Grant [SEOG], Academic Competitiveness Grant [ACG], National SMART Grant, Federal Subsidized Loan, Federal Unsubsidized Loan, and Federal PLUS) when a student withdraws completely from an institution. When a student withdraws during a period of enrollment in which she or he has begun attendance and has received federal Title IV financial aid, Wesleyan College is required to determine the amount of earned and unearned Title IV aid. A student is eligible to retain the percentage of Title IV aid disbursed or that could have been disbursed that is equal to the percentage of the enrollment period completed by the student (calculated daily). Scheduled breaks of 5 or more consecutive days are excluded. The unearned Title IV aid must be returned to the appropriate federal aid program(s). If the student has completed more than 60% of the enrollment period, no Title IV aid needs to be returned.

Workload. A normal course load is between 6 and 12 semester hours during the fall and spring semesters. 6 credits is considered full-time in all graduate programs. To maintain visa status, all international students must enroll and maintain at least 6 credit hours during fall and spring semesters. Exceptions to this regulation must be discussed with the international student advisor. Only one online or distance learning class (maximum three credits) can count toward a full course of study for an F-1 student during each term or semester.

Programs for Graduate Academic Enrichment

Instructional Technology Program. Wesleyan is committed to providing students with the opportunity to use technology appropriate for their field of study. Students have access to both private e-mail and access to WesPortal, the College's intranet. The use of the systems must comply with the College's network policy which fully supports the EDUCOM Code for the protection of software and intellectual rights.

Wesleyan College provides students with (Wi-Fi) wireless network connection throughout the campus. These connections afford students the opportunity to browse the Internet, conduct research, and develop an appreciation for the ever-changing world of digital information.

Several computer laboratories and electronic classrooms are available for specialized activities such as scanning, statistical analysis, multimedia development, multimedia presentations, and Web page creation. Most courses involve direct use of computer and web-based resources. The Canvas learning management system facilitates sharing course resources, grading, bulletin-board and chat-based discussions. Students have access to electronic databases and Georgia inter-library loans and downloads as well as extensive use of virtual exploration programs and electronic simulations.

Information Technology Assistants are available to provide computer support and training.

Disability Resources. Wesleyan College is committed to equal education and full participation for all students. Disability Services is committed to supporting students with disabilities. The Director of Disability and Advocacy Services oversees the implementation of disability related programs and services.

If a student with a disability wishes to receive an accommodation, it is the responsibility of the student to inform the Director of Disability and Advocacy Services and request an accommodation by completing the Disability Services Request Form. The student must provide current documentation from a qualified licensed professional as soon as possible, prior to when accommodations are desired. The documentation should include the specific diagnosis attributing to the disability, how the diagnosis was determined, and effects the disability will have on the student's collegiate life. Students may request a Wesleyan College Disability Services Verification Form on which a licensed professional can provide this information.

If the submitted documentation meets the requirements, the Director of Disability and Advocacy Services will approve reasonable accommodations and notify the student of this approval. If the documentation does not meet the requirements, the Director of Disability and Advocacy Services will inform the student that additional information or contact with the medical professional is required. If a student feels as though she has been denied a reasonable accommodation or is dissatisfied with the determination that they are not eligible as an otherwise qualified individual with a disability the student may appeal in writing according to the Process for appealing decisions by the Office of Disability Services.

Once approval of the accommodation request has been obtained from the Director of Disability and Advocacy Services the student is expected to identify herself and present the documentation provided by Disability Services to the appropriate staff or faculty member as soon as possible. The student is then expected to meet with the appropriate staff or faculty member to determine how accommodations will be administered.  The student will then return the paperwork to Disability Resources in order to finalize the accommodations.

Accommodations that decrease the integrity of a course or program or cause an undue burden will not be approved. Accommodations will not be granted retroactively. Accommodations will be determined on an individual basis according to specific student needs. To continue to be considered for academic accommodations, a student must request services each semester. Other accommodation requests must be made annually.

Willet Memorial Library. The Lucy Lester Willet Memorial Library offers a variety of print and electronic resources to support student research and the College curriculum. The library's strong liberal arts core collection includes more than 140,000 books, 33,900 microforms, and more than 500 print and online periodical subscriptions. The library provides extensive electronic resources, including more than 100 databases containing periodical indexing, full-text journals and reference works supporting a full range of curricular programs. Many of these are available through the statewide GALILEO (Georgia Library Learning Online) project. Through Wesleyan's membership in the Georgia Private Academic Libraries (GPALS) consortium, students can enjoy access to the library collections of 20 other academic libraries in the state in addition to being able to borrow materials from libraries nationally via interlibrary loan. Professional librarians offer reference and research assistance, workshops, and other learning opportunities designed to foster information-literacy skills for academic success and life-long learning. Library hours before and during holidays may change. Hours for holidays and summer session are posted on the Library's website.

Graduate Financial Information. Graduate students may contact the Financial Aid Office for financial assistance. Funds may be available through private, state, and federal programs for these students. Financial information is located in the financial information section of the catalogue.

Graduate Financial Aid Policies. Financial aid policies are located in the financial aid section of the catalogue.

Graduate Student Life. Wesleyan strives to exist as a community of scholars - a community comprised of students, faculty, staff, and administrators. Respect for the individual student and for the individual student's contributions to the College community drives the academic and co-curricular programs of the College. Enthusiasm and respect for diversity of culture and thought permeates the Wesleyan community. Students from different cities, states, countries and cultures, and students with many different ideologies enrich the Wesleyan experience for all members of the College community.

Dean of Students. The Dean of Students oversees the Division of Student Affairs and is responsible for the overall quality of campus life. The Dean of Students is available to assist students with problems and concerns. The Dean of Students oversees areas of equity and inclusion, residence life, and disability and advocacy services.

Campus Police. The Wesleyan Police Department provides 24-hour, 365 days a year service. Students, faculty, staff, and visitors are encouraged to report all incidents of crime and emergencies to the Wesleyan Police as soon as possible. The officers are state certified police officers who have been authorized by the State of Georgia to exercise all enforcement powers, including the power of arrest, and authorized by the governing body of the College to have jurisdiction over the College campus. Campus Police may be contacted from any on-campus phone by calling 5145, or by calling 478-960-7969. Campus phones are located outside each residence hall. Officers will provide night time escort service on campus for students. The Wesleyan Police Department crime statistic report can be found on the college website under campus safety and on the WesPortal.

Food Service. Food Service on campus is provided through Metz Culinary Management. Non-boarding students, faculty, staff and guests may eat in the Anderson Dining Hall by purchasing meals through the cashier.