COVID-19 Response

Current Wesleyan College Response to COVID-19

Plans continue for us to return to on-campus instruction and to open residence halls for the fall semester, and we are rapidly developing plans to maximize the health and safety of our students, faculty, and staff. Classes will begin August 17 and conclude December 4. No classes will meet on campus after November 20, with the remainder of the term, including exams, conducted remotely.  

Until further notice Wesleyan College operations and instruction will continue as outlined below. Please know that we are taking these precautions with the health and safety of our students, faculty, staff, and their families in mind. We will update you regularly as this global health emergency unfolds. 

DEAR WESLEYAN COMMUNITY,

Since March, Wesleyan faculty and staff have been preparing to welcome each other and our students back to campus. We have attended virtual workshops, studied CDC guidelines, and prepared the campus with the safety and health of our community foremost in our minds. Our COVID-19 task force has developed guidelines for employees and students, social distancing, face coverings, class instruction, COVID testing, athletics, new cleaning procedures, and more. These guidelines have been studied and approved by the president and Cabinet, and they are posted below for your information. This website will be updated as needed. 

The Wesleyan College experience in the midst of the COVID pandemic is about so much more than earning a degree; it is about creating a community that is responsible, safe, and sustainable. We have a unique, incredible opportunity to show what a truly caring academic community can be.

  • Each one of us will sign a pledge to Protect the Pack. We pledge to monitor ourselves for symptoms of the coronavirus and stay away from others if we have symptoms, wear a cloth or procedural face mask when in the presence of other people, keep a safe distance between each other, and observe best practices of hygiene and cleaning. 
  • Our guidelines will follow scientific research and best practices about COVID-19 for our community, even if those guidelines require more stringent rules for interaction than our region, state, or nation.
  • We will hold one another accountable for following the guidelines for safety in our community.
  • We will put safety first, so that we can accomplish all other goals for our academic community.

We will do these things because it is our civic duty and a sign of our commitment to each other. We can do these things because we are a small academic community on a large campus. We must do these things because the world needs our graduates: nurses, teachers, artists, leaders, accountants, and so much more. This is our opportunity to lead the way, to be the solution, to model for others what a safe, responsible, caring community looks like. Welcome back! Protect the Pack! We are One Wesleyan!

Vivia L. Fowler signature

Vivia Fowler, President

We know you have questions. Here is some information that might help. Feel free to contact the Dean of Students, Christy Henry chenry@wesleyancollege.edu, if you don't find the answer to your specific question.

CONTACTS 
Faculty Provost Melody Blake
Staff Meagon Davis
Students Christy Henry
Academic Support Latasha Andre
ADA Accommodations Jill Amos
Health Services Ashlie Pullen
Counseling Services Myrana Craig


General Information
 

Academic Life

Classrooms

We have done a number of things so that you can still come to class and stay safe.  
  1. Classes will be conducted in various locations around campus in order to limit the number of people in hallways.
  2. Classroom furniture has been moved/positioned so students can maintain six feet of physical distance from each other.
  3. Faculty and students will be required to wear cloth or procedural face masks.
  4. Classes will meet fewer times in person because some of the instruction will be done via Zoom and/or through indirect instruction. You will still get the same great Wesleyan classroom experience, but it will be more flexible.
  5. When you enter the classroom, you will be asked to wipe down your desk and chair. That way you know it has been cleaned and you can be comfortable in the room.
  6. Students and faculty will be required to show proof they have been cleared through our SAFER Campus screening tool.

Disinfecting of Spaces
  • Between Classes – Paper towels and disinfectant adhering to CDC guidelines will be placed in each classroom for members of the incoming class to disinfect their seating area.
  • Daily – In public spaces, trash and liners will be removed, and the tops of desks, chairs, door handles, doors, light switches, computer peripherals, and furniture will be disinfected daily by National cleaning staff.
  • Positive Case Reported – National cleaning staff will be notified if someone diagnosed with COVID-19 has been in a classroom, and the room will be disinfected. The room will not be available for use for at least 24 hours after it has been disinfected. The Registrar’s Office will find a substitute room for any classes that have been displaced, and students and faculty will be notified.
Entry and Exit of the Room
  • In order to ensure social distancing while entering and exiting a room, students should not enter the classroom until 5 minutes prior to the class beginning and should wait outside of the building until time to enter the room. Upon entering the room, students should follow the cleaning protocol posted in the classroom.
  • Students should leave the room immediately after class is dismissed by the faculty member (with the first rows closest to the door leaving first.) Faculty should end classes promptly, especially if there is another class immediately using the room. If a student needs to talk with the faculty member, they should let the faculty member know so they can arrange a meeting space outside of the classroom.
Food and Drink
  • Food will not be permitted in classrooms, and beverages should be in closed containers with straws. 
  • Beverages should be sipped by inserting the straw underneath the bottom of one's mask, so the mask may remain secure around the individual's nose and mouth at all times. 
Hand Sanitizer
  • Hand sanitizer stations will be located at the entrance of each building, in elevators and near restrooms. 
  • Bottles of hand sanitizer will be placed at the entrance of each classroom.
Illness
  • No one should enter a classroom while experiencing any COVID-19 symptoms - coughing, difficulty breathing, or shortness of breath. All members of the community will verify they do not have symptoms through the SAFER Campus screening tool. 
  • Wall mounted thermometers will be at the entrance of each building and should be utilized to verify a temperature lower than 100.3, if it has not been verified prior to entering the building. 
Masks
  • No one will be allowed in a classroom without a mask, except those with an accommodation that has been approved by Disability and Advocacy Services. Faculty will be notified if an accommodation has been approved.  
  • Masks are required to be worn throughout the entire class period.
  • Faculty will be given a “smile” mask with a transparent mouth cover and an additional optional face shield to be worn during the class period.
Seating Chart
  • Students will be assigned to a seat in the classroom and are expected to sit in the same seat all semester. This will allow us to notify other students in the room if there has been a positive COVID-19 case reported.
Social Distancing
  • Social distancing is required in all instructional spaces on campus, and individuals should maintain at least six feet of distance from others within classrooms and common areas. Each classroom has been given a new COVID-19 capacity that is indicated on the door of the classroom, and that capacity should not be exceeded. If you need to be assigned to a different room, please contact the Registrar’s Office.
  • Classrooms have been set up to maintain six feet of distance and, therefore, the furniture should NOT be moved. 
  • Extra desks and chairs might need to be left in the classroom and will be taped off if they are not to be used. Please do not remove the tape.
Compliance

Anyone who utilizes a Wesleyan classroom and does not comply with the COVID-19 Classroom Policies and Procedures will be required to leave the space. Repeat offenders will be subject to disciplinary action and should be reported to the Provost’s Office. 

What if I can’t attend class because of COVID-19?

We are equipping our classrooms with technology so you will be able to attend remotely if you can’t join us in person. It is YOUR responsibility to let your instructor know if you can’t attend. You must tell EVERY instructor, and he/she will give you instructions on how to attend remotely.  

What if I need an accommodation for the classroom?

If you need an accommodation due to COVID, you must talk with Jill Amos (jamos@wesleyancollege.edu). She will work with you to determine next steps.

Other Academic Questions

What technology do I need for Fall?

At times, classes will be held remotely via Zoom. Therefore you need access to a computer with a webcam and internet service. You will also have access to Willet library and the computer labs on campus.

Can I still study abroad?

Study abroad trips have been cancelled for the Fall semester. Please contact Dr. Saralyn DeSmet for planning for the future.

How will tutoring support work with the social distancing recommendations?

Wesleyan student tutors will still be available and will be following social distancing guidelines. Students will also have access to online tutors.

Can I still use the library?

Willet Library is open for business. The main door will remain locked until classes begin. Students, faculty, and staff can enter the building using their 24-hour badge access between 8am-5pm, Monday-Thursday. All library users must follow the Covid-19 policy. Non-Wesleyan visitors to the library must call ahead (478) 757-5200 and make an appointment to enter the building. These visitors will be limited to one hour per day.

Face Masks on Campus

Everyone is required to wear a cloth or procedural face mask on campus.

Transparent masks/shields will be issued to any interpreters assigned to students, faculty and staff working directly with those students, certain peers of students if deemed necessary and any other persons as applicable, for optimum communication. Face masks with vents are not acceptable. Find out more information about face covering policies at Wesleyan for the Fall.

What will happen if I don’t wear a face covering?

Cloth or procedural face masks are required of everyone on campus, except in your private space or while eating. Any member of the Wesleyan community who is unwilling to comply will be asked to leave the public space. 

How many face masks should I have on hand?

It is recommended that you have enough face masks that you can wear a clean one each time you are in public spaces on campus.

What if I forget to wear my face mask and come to class?

Classes and events MIGHT have a few disposable masks available. However, if one is not available, you will be asked to leave and come back with an approved face mask.

Are there areas of campus where I am not required to wear a face mask? 

Masks are not required in a student's room or outside if you can not see any other people around or in your private space (e.g., room or office for an employee). Masks are required in the dining hall except while eating. 

What if I can’t wear a mask?

Requests for accommodations must be sent to Jill Amos, Director of Disability and Advocacy Services at jamos@wesleyancollege.edu.

Campus Life

We still plan to have campus activities. We are just going to do them a little differently for the year. As you use the campus, it is important that you do not move the furniture, as it has been placed so we can maintain six feet of physical distance from each other.  

Will work study be available?

Yes! Students will be able to work. Supervisors will be following the COVID policies to ensure that the work environment for students is safe.

Will there still be convocations?

Yes! We will have some convocations this semester. Any large events will be held in the chapel or Porter auditorium and will require participants to be seated six feet apart and wearing a cloth or procedural face mask.

Will there be campus activities?

Yes! There will be campus activities, but they will look a little different. Events will be limited to certain spaces to accommodate physical distancing, and all students will be required to wear a cloth or procedural face mask. To plan or host an event, students must complete an Event Registration Form that requires special COVID-19 considerations and have it approved by their sponsor, campus advisor, or the Lane Center for Service & Leadership. For questions, please contact Melissa Rodriguez, Director of the Lane Center for Service and Leadership at mrodriguez@wesleyancollege.edu.  

Can I have guests on campus?

Guests are permitted to visit you on campus. However, they must follow all of the procedures that students must follow to include social distancing, wearing a cloth or procedural face mask and not coming to campus when sick or if the have been exposed to someone with COVID-19. Residential students will be required to discuss guest visitation with their roommates and suitemates at the beginning of the semester and sign an agreement to which everyone agrees regarding guests in rooms and apartments. For more information see our visitor policy.

Will students have travel restrictions?

Students will be allowed to depart and return to campus as they wish. However, we encourage students to come to campus in August and remain on campus until Thanksgiving break when in person classes end to minimize exposure risks to themselves and our community. We expect that all students will take safety precautions when they leave campus to safeguard their health and the health of all students, faculty and staff some of whom may have a greater susceptibility to illness. Students are expected to follow guidance from the Georgia Department of Public Health and the CDC at all times when off-campus. 

Can I use the MAC?

The MAC will be open and students will need to follow the posted instructions for safe use of the MAC.

Residence Life
Move-In Day Schedule Information

Wesleyan College is excited to welcome our community back to campus for fall semester 2020. Because of coronavirus, move-in day will run a little differently this year and will occur over three days.

  • New student move-in will be held on Friday, August 14th. 
  • Returning students move-in Saturday and Sunday, August 15th and 16th.

Read detailed instructions on scheduled plans for move-in day.

 

Will there be special policies or procedures in place for residential students?

There are policies and procedures in place that will affect residential students. Please see the Residence Life COVID-19 information.

Will I be responsible for cleaning my own room/bathroom?

Students will continue to be responsible for cleaning their room and bathroom.

Will I be provided cleaning supplies?

Cleaning supplies will be placed in common spaces within each Residence Hall to be used to maintain cleanliness in that specific space. The College will not provide cleaning supplies for students to use in the rooms.

What if my roommate refuses to wear a mask/has visitors/doesn’t sanitize her hands/etc…

Students who are experiencing roommate conflicts should report these concerns to their assigned Resident Advisor. Roommate conflicts are taken seriously and will be addressed in a timely manner.

What do I do if my roommate tests positive?

If your roommate tests positive for COVID, you will be asked to self-quarantine. Quarantine keeps someone who might have been exposed to the virus away from others. This process will be coordinated by our Health Services Department. Your roommate will be placed in isolation away from your room. Our Cleaning Services provider, National will use CDC guidelines to clean your room and bathroom.

Will I have to leave campus if I test positive?

Commuter students who test positive for COVID-19 should not come to campus. Residential students who test positive will be required to isolate and follow all instructions per the Director of Health Services. If a student were to experience adverse effects from COVID-19 they may be hospitalized. 

Athletics
Will there be athletic events fall semester?

The NCAA has postponed the 2020 seasons and moved them to the spring. Read more

Cleaning
How often will common areas/door knobs/handrails be cleaned?

Throughout each week, National will clean all common spaces and high touch areas. 

Will Wesleyan provide hand sanitizer?

Hand sanitizing stations will be strategically placed around campus in high traffic areas and should be utilized as often as possible.

Dining Hall

Metz is committed to following the Governor’s rules for food service and all of Weslyean’s policies. You will see a number of changes in food service as the year begins.

  • All food will be served by an employee, instead of self-service.
  • The food service area will be one way traffic and customers will need to follow the directional signs.
  • The dining hall tables have been spaced six feet apart and fewer people can sit at a table.
  • Spray bottles and paper towels will be available so you can wipe down the table prior to beginning to eat.
  • Diners are required to wear a cloth or procedural face mask in the dining hall except while eating.

You can find the full plan developed by METZ Guidelines here.

COVID Testing | Isolation | Quarantine

Covid Testing

On-campus rapid testing will be available for employees, those who have been exposed to COVID-19, and those who are symptomatic. To receive a test on campus, contact the Director of Health Services, via email or phone.

Testing for COVID
  • If a student believes she has symptoms of COVID-19 she should first call or email the Director of Health Services for a telehealth consult. The student should NOT come to the health clinic for testing. 
  • If the Director of Health services believes symptoms are consistent with COVID-19 and testing is necessary, an appointment for testing will be made. Testing is available on campus.
  • If the Director of Health Services is unavailable, the student should make a telehealth appointment with https://www.augustahealth.org/expresscare/covid-19-virtual-screening for virtual screening. If COVID testing is ordered, the student will notify the Director of Health Services by email. 
Testing Positive for COVID
  • Students who have tested positive for COVID, MUST contact the Director of Health Services to report the test results. Positive test results will be reported to the Department of Public Health for further contact tracing.
  • Residential students who test positive will be moved to the isolation location and roommates/suitemates will be required to self-quarantine. The student must remain in isolation until the conditions of discontinuing self isolation are met. Students who are in isolation must comply with directions from the Director of Health Services.
  • The Department of Public Health will be notified of any positive cases on campus so that contact tracing can occur.
  • Residential Self Isolation spaces on campus will be marked with a sign that indicates, “Authorized Personnel Only”.
  • During self isolation, meals will be delivered to the student and the Director of Health Services will connect with the student daily Monday - Friday.
  • Non-residential students are not allowed on campus until the conditions outlined on when to discontinue self isolation as outlined below. 

Isolation 

  • Isolation is used to separate people infected with the virus (those who are sick with COVID-19 and those with no symptoms) from people who are not infected.  
  • Faculty/staff and students who are in isolation should stay home until it’s safe for them to be around others (see when to discontinue isolation.)  
  • Residential students will be provided a different room to isolate in, other than their own room.
  • While in isolation you should:
    • Stay home except to get medical care
    • Monitor your symptoms. If you have an emergency warning sign (including trouble breathing), seek emergency medical care immediately
    • Stay in a separate room
    • Use a separate bathroom
    • Avoid contact with other members of the household and pets
    • Don’t share personal household items, like cups, towels, and utensils
    • Wear a cloth face covering when around other people, if able
 Who needs to isolate?

People who tested positive for COVID-19 and are able to recover at home whether they have symptoms or have no symptoms (asymptomatic).

When to Discontinue Isolation

Symptomatic individuals with positive testing will follow the following guidelines to discontinue self-isolation according to the CDC:

Symptom-based strategy. Exclude from school/work until:

  • At least 24 hours have passed since recovery defined as resolution of fever without the use of fever-reducing medications and improvement in respiratory symptoms (e.g., cough, shortness of breath); and,
  • At least 10 days have passed since symptoms first appeared.

Test-based strategy. Exclude from work until:

  • Resolution of fever without the use of fever-reducing medications and
  • Improvement in respiratory symptoms (e.g., cough, shortness of breath), and
  • Negative results of an FDA Emergency Use Authorized COVID-19 test from at least two consecutive respiratory specimens collected ≥24 hours apart (total of two negative specimens).

Asymptomatic individuals with positive testing will follow the following guidelines to discontinue self-isolation according to the CDC:

Time-based strategy. Exclude from school/work until:

  • 10 days have passed since the date of their first positive COVID-19 diagnostic test assuming they have not subsequently developed symptoms since their positive test. If they develop symptoms, then the symptom-based or test-based strategy should be used.  

Test-based strategy. Exclude from school/work until:

  • Negative results of an FDA Emergency Use Authorized COVID-19 test from at least two consecutive respiratory specimens collected ≥24 hours apart (total of two negative specimens). 

I think or know I had COVID-19, and I had symptoms:

You can be with others after:

  • At least 10 days since symptoms first appeared and
  • At least 24 hours with no fever without fever-reducing medication and
  • Symptoms have improved and
  • Received a negative test result (Wesleyan College provides rapid testing, see Health Services for an appointment)

I tested positive for COVID-19 but had no symptoms:

  • If you continue to have no symptoms, you can be with others after 10 days have passed since your test and
  • Received a negative test result (Wesleyan College provides rapid testing, see Health Services for an appointment)
  • If you develop symptoms after testing positive, follow the guidance above for “I think or know I had COVID, and I had symptoms.”

Quarantine

Quarantine is used to keep someone who might have been exposed to COVID-19 away from others. Quarantine helps prevent spread of disease that can occur before a person knows they are sick or if they are infected with the virus without feeling symptoms. People in quarantine should stay home, separate themselves from others, monitor their health, and follow directions from their state or local health department.

While in quarantine:
  • Stay home for 14 days after your last contact with a person who has COVID-19
  • Watch for fever (100.4◦F), cough, shortness of breath, or other symptoms of COVID-19
  • If possible, stay away from others, especially people who are at higher risk for getting very sick from COVID-19
Who needs to quarantine?
  • Anyone who has been in close contact with someone who has COVID-19. Quarantine keeps someone who might have been exposed to the virus away from others. This includes people who previously had COVID-19 and people who have taken a serologic (antibody) test and have antibodies to the virus.
  • What counts as close contact?
  • You were within 6 feet of someone who has COVID-19 for at least 15 minutes
  • You provided care at home to someone who is sick with COVID-19
  • You had direct physical contact with the person (touched, hugged, or kissed them)
  • You shared eating or drinking utensils
  • They sneezed, coughed, or somehow got respiratory droplets on you
When to Discontinue Quarantine:
  • Stay home for 14 days after your last contact with a person who has COVID-19
  • If symptoms occur during this time, seek medical attention right away
Notification of Isolation or Quarantine:

In order to ensure the operation of the college the following should be notified upon needing to isolate or be quarantined:

  • Students - You must first contact the Director of Health Services to verify the need for isolation or quarantine. You then must immediately contact EACH faculty member via email, letting them know you will be isolating or are in quarantine.  
  • Faculty - Notify the Provost and students in each class that the class will be going remote for the period of isolation or quarantine.
  • Staff - Notify your immediate supervisors so arrangements can be made for work. Also notify the Director of Human Resources. 
COMMUNITY | General Campus Info

Wesleyan College has a long history of warmly welcoming visitors to our campus. We continue to want to offer visitors the use of our facilities, but in the age of COVID-19 we have added a few additional requirements for those who come to our campus. These requirements could change at any time, and therefore it is important that visitors check our web page for up to date information.

While on Wesleyan’s Campus Visitors must:

  1. Keep 6 feet of distance between themselves and others (unless you have come to campus with someone you live with). Wesleyan College has adopted until further notice, a 6-foot social distancing standard. All visitors must maintain 6 feet of distance between people while on campus. 
  2. Wear a mask in public spaces at all times. Cloth or procedural masks are required in all indoor spaces. Masks are required in outdoor spaces if you cannot maintain a 6-foot distance from others or if you are asked to wear a mask. Masks with vents are not acceptable.
  3. Do not enter a room that has exceeded its Covid Capacity. Each room has been given a new capacity limit, based on social distancing guidelines. Room capacities will be strictly adhered to. If the room capacity has exceeded, you will not be allowed in the room.
  4. Do not come to campus if you are ill. In keeping with our Protect the Pack Pledge DO NOT come to campus if you have any symptoms of illness.
  5. Do not come to campus if you have been exposed in the last 14 days to COVID.
  6. Wash your hands frequently and use the provided hand sanitizer stations. 
  7. Observe instructional signs and follow any directions given. 
  8. Treat members of our community with respect.

Wesleyan College is committed to protecting, to the best of our ability, the members of our campus community. Visitors who do not follow the above safety rules will be asked to leave campus.

 

CARES ACT | Higher Ed Relief Fund Report

30-Day Report for use of the Higher Education Emergency Relief Fund from the CARES Act.

Overview:
Per instructions from the Department of Education, Wesleyan College is required to post information to its website regarding distribution from the Higher Education Emergency Relief Fund from the CARES Act. Posting is required within 30 days of initial receipt of funds and updates every 45 days after.

Reporting Information:

  1. I acknowledge that Wesleyan College signed and returned to the Department the Certification and Agreement and the assurance that Wesleyan College has used, or intends to use, no less than 50 percent of the funds received under Section 18004(a)(1) of the CARES Act to provide Emergency Financial Aid Grants to students.

    Robert L. Moye II, Vice President for Business and Finance/Chief Financial Officer 
     
  2. The total amount of funds that the institution will receive or has received from the Department pursuant to the institution’s Certification and Agreement [for] Emergency Financial Aid Grants to Students. - 

    $587,801 ($293,901 was authorized in G5 on 04/24/20 and $293,900 was authorized 05/04/20)
     
  3. The total amount of Emergency Financial Aid Grants distributed to students under Section 18004(a)(1) of the CARES Act as of the date of submission (i.e., as of the 30-day Report and every 45 days thereafter). -

    $289,800 in direct deposit and check payments have been processed. 
     
  4. The estimated total number of students at the institution eligible to participate in programs under Section 484 in Title IV of the Higher Education Act of 1965 and thus eligible to receive Emergency Financial Aid Grants to students under Section 18004(a)(1) of the CARES Act. - 

    422
     
  5. The total number of students who have received an Emergency Financial Aid Grant to students under Section 18004(a)(1) of the CARES Act. - 

    The Business Office processed 387 individual payments.
     
  6. The method(s) used by the institution to determine which students receive Emergency Financial Aid Grants and how much they would receive under Section 18004(a)(1) of the CARES Act. - 

    The Wesleyan College Office of Financial Aid calculated an index for distribution based on Estimated Family Contribution (EFC) and Financial Need determined by the 2019-2020 FAFSA. Students with lower EFC and higher Financial Need received larger grants. Students with higher EFC and lower Financial Need received smaller grants.
     
  7. Any instructions, directions, or guidance provided by the institution to students concerning the Emergency Financial Aid Grants.

    Example Notice:

    Dear Wesleyan College Student,

    We are happy to inform you that you are receiving a grant administered jointly between Wesleyan College and the U.S. Department of Education (DoE). These funds will not need to be paid back; however, they may be considered taxable income, and you may receive a 1098 or 1099 next year, depending on guidelines from the federal government.

    The funds came from the CARES Act. Following DoE regulations, the Wesleyan College Office of Financial Aid calculated an index for distribution based on Estimated Family Contribution (EFC) and Financial Need determined by the 2019-2020 FAFSA.

    Your grant will be deposited according to the direct deposit information we have on file for you. If you have not provided the College with banking information or if you need to update your current banking information, please submit a Direct Deposit Authorization form via WesPortal (Student Tab ? Financial Information). You will have until May 3 to submit or update your banking information, after which the Business Office will begin disbursing the grant funds.

    We know how disruptive this global health crisis has been to you, and we hope this grant will bring some relief. I hope you and your family are safe and well. If you have further questions, please contact me at dmiller@wesleyancollege.edu.

    Sincerely,

    Daniel Miller
    Director of Financial Aid

 

Conclusion:
Wesleyan College is committed to maintaining compliance with the CARES Act and committed to the care and success of its students during and beyond this unprecedented time. 

Student Tips for Remote Learning Success

Learning at a distance requires a key set of skills if you want to do well. You're likely juggling studying remotely with a job, a family, and other commitments, so it is normal to feel like you may not have enough time for everything. Here are some useful strategies which will not only help you stay on track but also will help you succeed in your courses.
 

ORGANIZATIONAL & TIME MANAGEMENT SKILLS

With all the responsibilities you have to handle, it may seem like you never have enough time. Our advice is that you use all the resources and tools at hand to make your work easier. Here are some ways to keep yourself organized and on track for success.

Make a course calendar.

You can use the dates provided by your professor for each course to create your own personal deadline calendar for assignments and class meetings, even using a different colored highlighter for each class. Make sure to include due dates for exams, assignments, projects, and discussion posts/responses. Set aside dedicated study time throughout each week as well. You can use a physical calendar or use a calendar app, for example the Google Calendar attached to your Wesleyan Gmail account. Having your dates set out in front of you gives you a feeling of control and makes it much more clear in your mind what is due when.

Make a checklist every week.

Get even more specific by making yourself a weekly checklist. This gives you tasks to finish every day (or every couple days) and helps you keep on track without falling behind.

Set aside specific times for schoolwork.

Review your weekly schedule and carve out specific blocks of time (30 minutes-2 hours each) when you will study for each course. If you know you work best first thing in the morning, set aside an hour or two for schoolwork right after breakfast. You can also squeeze in a study session between class meetings during the day. Work according to your rhythm and daily schedule, but be practical and proactive about managing your available time. If you have fifteen minutes available without any interruptions, think to yourself, "That's fifteen minutes of reading I can get done!" instead of "Fifteen minutes is not enough..." Every little bit helps.

Log in to your Canvas course sites and Wesleyan Gmail account regularly.

Try to log in at least once every day. You can only keep up with a course when you log in regularly. Your professor may post important announcements regarding deadlines and assignments, so it is important to check in. Treat your class like a regular on campus class—give it the time it deserves. You can set personal reminders on your calendar or alarms on your phone to help you do this.

STAY MOTIVATED

When you are accustomed to being surrounded by other students and being guided by a professor, not being in a classroom can negatively affect your motivation. Self-motivation is essential if you want to stay on track with your courses remotely. Here are some ways you can help yourself stay motivated.

Set clear and manageable goals.

If you have a clear goal in mind, no matter how small, it is easier to buckle down and focus on your work. Think to yourself, "My goal for today is to write two paragraphs of my paper" instead of "I have to write this entire paper by the end of the week." Smaller goals are easier to achieve and seem less daunting, and you will feel better after being able to cross something off your list. Setting and achieving small, daily goals will motivate you to keep crossing things off that list.

Use short study bursts.

Motivate yourself to get started studying by committing to one small amount of time. For example, tell yourself you're going to do ten minutes of work. Set a timer for ten minutes, and when your timer goes off, get up and reward yourself with a walk around the house or good stretch. Once you begin, you may find it easier to continue by stringing together several short study bursts in a row. The hardest part of studying is getting started—action engenders motivation. 

Find a study area that works for you.

Everyone has a different studying style. Some students prefer absolute silence; others prefer background noise. Some students work best at the kitchen table. Others like to study at a desk in their own rooms. Make sure you find the environment that works best to motivate you and that allows you to concentrate fully on your work. 

Disconnect from distractions.

Make sure to limit outside distractions during your study time. Try not to check your phone, Facebook, or e-mail too often. Tell yourself you'll respond to messages every hour or so and not every minute.  

Reward yourself and take breaks.

Whenever you finish a big goal, reward yourself with a five to ten minute break. This allows you to gear up for the next task at hand. If you feel overwhelmed or can sense your mind wandering, make sure to walk away, have a coffee, or simply tune out for five to ten minutes while you get refreshed and motivated to start again. 

PAY ATTENTION TO DETAILS

One big difference between learning remotely and learning face-to-face is that your professor isn't standing in front of you, explaining course content and pointing out all of the necessary requirements for assignments and research. When you are studying remotely, your professor isn't there to give you feedback in person on your work. Therefore, it is up to you to make sure you ask for help when you need it and pay close attention to the feedback and resources your professor has provided. Here are some ways to hone in on important details:

Review your e-mails and the course announcements daily.

The primary way your professors will communicate with you is via course announcements and e-mail. Through these messages, your professors will provide updates and point out any adjustments to meeting times, office hours, learning goals, resources, activities, and assignments. The information provided may affect the way you approach your coursework so be sure not to miss it!

Read instructions on discussion forums and assignments carefully.

Since you will not be meeting face-to-face in a classroom, your professors will be communicating instructions for Discussion forums and assignments to you primarily in writing. Be sure to read all instructions carefully a couple of times to ensure you understand what your professor expects of you. Leave yourself ample time for asking your professor questions and for reading, research, and writing if required. Lastly, if your work will be graded with a rubric, be sure to compare your work to the stated grading criteria and make improvements as necessary.

Your professors may choose to set up Discussion forums in Canvas to promote class conversation and sharing of work. Some discussion forum activities will require you to post several times a week on different days, so do not save all your discussion forum posting for the last possible day. Also be sure that your post and responses are sufficiently detailed and relate directly to the discussion forum prompt.  

Study feedback from your professors and follow up as needed.

Your professors can provide feedback to you in a number of ways. When you check your grades on an assignment through the "Grades" tab in Canvas, you may see feedback there and also maybe grading on a rubric. Your professors may also e-mail feedback to you or reply to you directly in a discussion forum with helpful comments and feedback. Remember to check your Wesleyan Gmail and Canvas Inbox regularly in case your professor is trying to contact you about coursework. If you feel you need more explanation from your professor concerning feedback, don't be afraid to send a polite e-mail or Canvas message asking for more help.

Never hesitate to ask for help.

Sometimes students may feel lost when learning remotely or trying to complete a particular assignment. You should know that your professor is always there to help and provide extra information. You should never feel like you don't want to "bother" your professor. Send an e-mail or Canvas message explaining what kind of help you need—the sooner, the better! If the question you have is non-academic, your Campus Connector is always there to help you, too.

Archived Messages from the College
 

MAY 4 | From the President

FROM THE PRESIDENT

Vivia stands outside smiling with arms crossed.

MAY 4, 2020

I hope you and your families are well as we continue to envision our lives and work amid the uncertainties of the COIVID-19 pandemic. I am so ready to see life return to our campus, and I hope you will support the changes that we must make in order to maximize the safety and health of our students, faculty, staff, and visitors. 

We will be so excited to welcome students back to campus in August. We have heard that everyone is hungry for social interactions, classroom discussions, and opportunities to participate in our very special Wesleyan community. It’s been a difficult spring for all of us, but we are WESLEYAN STRONG!

As we continue to develop policies and procedures to promote the health and safety of our campus, we encourage you to check the website frequently for updates. For now, find the tab below that relates to your status on campus for early details on the way we plan to live and learn in our community.

Sending Wesleyan love,

Vivia L. Fowler signature
Vivia Fowler
 

CONTACTS 
Faculty Provost Melody Blake
Staff Meagon Davis
Residential Students Dionne George
Commuter Students Christy Henry
Academic Support Latasha Andre
ADA Accommodations Jill Amos
Health Services Ashlie Pullen
Counseling Services Myrana Craig

 

MARCH 30 | From the President

MARCH 30, 2020

Dear Wesleyan Students,

On March 12, we began communicating to you a series of decisions to respond to the threat of COVID-19. That was less than three weeks ago, and it feels like months, doesn’t it? Over the last three weeks we have witnessed increases in cases of the coronavirus in Georgia, the United States, and the world, as well as increases in deaths. Our hearts go out to individuals and families who have been affected by this public health crisis: patients, caregivers, health care workers, teachers and students, employers and employees. Everyone has been touched in some way, and the situation is worsening rather than improving.

In order to best protect our campus community, Wesleyan College will continue with remote instruction through the end of the spring semester. We are proud of the way students and faculty have transitioned to remote instruction this week, and we are confident we will continue to preserve the integrity of the excellent academic experiences for which Wesleyan is known. 

All residential students will receive an email with specific instructions from Residence Life regarding when they will be allowed to return to campus to retrieve their belongings and move out of the halls completely. The Business Office is working on a plan to adjust student accounts for unused room and board. Students will receive further information as soon as the plan is finalized. 

Unfortunately, this means we must postpone our May commencement ceremony. It is still our desire to have 2020 commencement ceremonies, and we hope they can be held this summer. We are also planning to have virtual versions of many of our end-of-semester events. Stay tuned for more information.

We know you will have many more questions, and we have anticipated some of them below. If you do not find the answer to your question, contact your Campus Connector.

Your campus leaders are heartbroken that we will not have you here for the remainder of the semester, but your safety is more important than our desire to be with you. We are working tirelessly to create ways to connect with you and with each other, and we will continue to do so. Please follow the advice of our local, state, and national leaders. Stay safe, stay well, and stay connected.

Sending Wesleyan love,

Vivia L. Fowler signature
Vivia Fowler
 

MARCH 17 | From the President

Dear Wesleyan Community,

With the ever-increasing threat to the health of our constituents due to COVID-19, Wesleyan College’s leaders have taken new steps to protect our community and do our part to contain the spread of the virus. These steps are similar to Governor Kemp’s announcement on March 16 ordering the closure of public schools, colleges, and universities through the end of March. Please read this entire document carefully. If, after reading it, you have additional questions, you may consult the Frequently Asked Questions document on the COVID-19 webpage.

Instruction
Beginning March 23 and until further notice, all undergraduate and graduate courses will be taught remotely using Canvas and other modes of communication. Each instructor will contact her or his class to make the transition as smooth as possible.

  • Students who do not have adequate access to computers or the internet should contact Dean Christy Henry (chenry@wesleyancollege.edu).
  • Residential students must have permission to remain in the residence halls. Others may not enter their residences except in case of emergency. Meals will be served each day from 11-1 and 5-6 for students with permission to remain on campus.
  • Students who remain on campus and experience flu-like symptoms must contact Health Services and self-quarantine for at least 14 days. If the student is in a room or suite with other students, she can be moved to a special quarantine location.

College Operations
Beginning Wednesday, March 18, and until further notice, Wesleyan College operations will continue as smoothly as possible with the following exceptions:

  • All campus-sponsored activities and travel will be suspended until further notice. No gatherings of groups larger than 10 persons will be permitted on campus, following the guidance of the Centers for Disease Control (CDC).
  • 24-hour access to Willet Library will be discontinued.
  • With the exception of the Tucker Road Entrance #5, all gates will be closed. Campus buildings will be locked, with the exception of the Olive Swann Porter (OSP) building.
  • All student work study will be suspended until further notice, unless the student is asked to perform an essential function remotely.
  • The USA South Athletic Conference has been cancelled for the remainder of the season for all spring sports. Coaches have been in contact with their teams to explain what this means for eligibility and other team activity.
  • Faculty will remain off campus for remote instruction and are available to their students via e-mail.
  • Staff will work on-site or remotely according to various functions.
    • Essential personnel will observe their regular on-site hours. This includes Police, IT, Facilities, Metz, and National employees. The Post Office will be open Monday-Friday from noon-2:00 pm. Teams will practice appropriate social distancing. 
    • All other offices will function with employees working remotely and only coming to campus to perform essential duties.

Please know that we are taking these precautions with the health and safety of our students, faculty, and staff and their families in mind. We hope to return to normal operations in early April in order to enjoy the traditional activities that take place at the end of the spring semester, but we cannot predict the future. We will update you regularly as this global health emergency unfolds.

Thank you to faculty and staff for managing this major shift in operations with the professionalism and creativity that are characteristic of Wesleyan employees. Thank you to our students for your patience and flexibility. And thank you to our Board of Trustees, alumnae, and members of the Macon community for your many expressions of encouragement and kindness, and especially for your prayers for Wesleyan.

Sincerely,
Vivia L. Fowler signature
Vivia Fowler, President

CONTACT INFORMATION
Faculty
Provost Melody Blake
Staff Meagon Davis
Residential Students Dionne George
Commuter Students Christy Henry
Academic Support Latasha Andre
ADA Accommodations Jill Amos
Health Services Ashlie Pullen
Counseling Services Myrana Craig

 

March 16 | Campus Housing

Urgent Message Regarding Campus Housing

MARCH 16, 2020

Due to an increase in social distancing restrictions nationally, all residential students must make every attempt to find alternative housing immediately. If extenuating circumstances exist that this is not possible, you must complete the Extenuating Circumstances Exception Application by 9am on Tuesday, March 17. All applications will be reviewed and notification of approval will be given by 12pm on Tuesday, March 17. Please note that you must receive an approval from the Director of Residence Life in order to remain in the residence halls after Tuesday, March 17, 2020. We anticipate that this will affect our campus for a minimum of two weeks.

In addition to all policies in the Student Handbook, the following policies are in effect:
  • No guests permitted
  • 24 hour quiet hours
  • Students may not gather in small or large groups and must minimize time spent off campus. 
  • Please take all belongings that you may need for an extended period of time.
March 15 | From the President

Dear Wesleyan Community:

Last week we notified you of Wesleyan College’s response to COVID-19, including our decision to extend spring break for students through March 22. Our Thursday afternoon announcement followed an emergency meeting of the Cabinet (president, vice presidents, and dean of students) and days of close monitoring of the rapidly-escalating spread of the virus in the United States and around the world. As we were meeting, Georgia’s Governor Brian Kemp held a press conference to declare a public health emergency for the state, and the following day President Donald Trump declared a national emergency. All around the country, schools are closing, athletic seasons have been curtailed, and large-scale gatherings have been cancelled. Healthy people are being encouraged to practice social distancing, and sick people are being encouraged to self-quarantine.

Our hearts go out to those of you whose lives have been disrupted by what the World Health Organization now refers to as a global pandemic. While we are not aware of any cases of COVID-19 in Middle Georgia or among our faculty, staff, or students, we know that many of you are experiencing anxiety about your health and the future. We care about you personally, and we especially want to make sure the challenging and supportive learning environment that we work so hard to create at Wesleyan will continue without disruption.

I am so very grateful to the many people who worked last week to develop and communicate our plans for the near future and to our faculty and staff who will ensure that our students continue to receive the expert care and support for which Wesleyan is known.

  • Beginning Sunday, March 15 at 5pm, dinner service will resume for students who registered to remain on campus, and for the next week, Metz will provide brunch from 11-1:00 and dinner from 5-6:00 for students who have received permission to remain on campus.
  • We strongly encourage students who are staying on campus to practice social distancing and to refrain from coming and going to and from campus, except when absolutely necessary. Students have received additional guidance from Student Affairs, Residence Life, and Health Services.
  • Faculty and staff will report to work Monday morning and will have meetings with their divisions throughout the day in order to plan for the near future. Those who have experienced any symptoms of illness must remain at home. Those who have extenuating circumstances, such as caring for others or medical risk factors, may consult with their supervisors about participation by conference call.
  • We are grateful to our friends from Metz and National for the extra measures they have taken to promote sanitary conditions.

No later than Tuesday afternoon, March 17, we will update everyone on decisions made over the next two days. Since the severity of this public health emergency changes by the hour, we encourage you to make sure your Wesleyan Alert system is active and consult the Wesleyan website page dedicated to current information about college operations.

Sending love,
Vivia L. Fowler signature
President Vivia Fowler

March 12 | From the President

Dear Wesleyan Community,

Like many of you, we have been following the developments of the coronavirus (COVID-19) very closely. We recognize the tremendous anxiety our community is feeling, and we are mindful that there are those among us who may be vulnerable to the virus. In recent communications, the Centers for Disease Control and Prevention (CDC) and the World Health Organization (WHO) have emphasized the importance of taking active measures to contain the spread of the virus in communities and mitigate the risk to vulnerable populations. Wesleyan takes this responsibility seriously; therefore, the following decisions are in effect immediately. Please read this communication carefully.

Effective immediately, Wesleyan College will extend spring break for residential and commuter students and cancel all in-person class meetings and college sponsored activities until Sunday, March 22, 2020.  We will take next week to prepare for how to continue the semester after that week, whether in person or remotely. Please note, all online Split B classes will begin as planned on March 16, so all students enrolled in online classes should plan to log in to Canvas and get started at that time. We will continue to monitor and send updates during the next week. 

No faculty, staff, or student should come to campus if they have any symptom of the virus. This includes fever, cough, or respiratory symptoms.

ACADEMICS

  • Classes are suspended until March 23. You will be notified prior to that date as to whether we will continue classes in person or remotely.
  • Faculty will be meeting next week to develop a plan for how to continue the semester.
  • Do not contact your faculty member yet. The faculty member will contact you next week with further information.
  • If we decide to continue classes without returning to campus, you will be notified of that via email, so it is imperative that you check your Wesleyan College email daily in order to stay on top of this very fluid situation. If you do not have internet or email access where you are, please contact Dean Christy Henry so we can develop an individual plan. 

 RESIDENTIAL STUDENTS

  • If you are on campus and can make arrangements to go home, we ask you to do so.
  • If you are currently staying on campus and cannot make arrangements to reside off campus during this time, or if you must return to campus at this time, you must complete this Extended Spring Break Form by March 13 at 5:00 pm to tell us if you plan to continue to stay on campus through next week. Limited dining service options will be available for those who are staying on campus.
  • If you need to come to campus to pick up any essential personal or class-related items you may do that, but do not stay on campus.
  • If you are on campus and have any symptoms, to include a fever or respiratory problems like cough or shortness of breath, you should call (478) 461-7787 and arrangements will be made to connect you with the Director of Health Services. We do not want you to leave your room before talking to the Director of Health Services.

EMPLOYEES

  • At this time, the College will remain open and operating for employees. College buildings and offices will remain open; staff members are expected to report to work unless they are ill or have made arrangements with their Supervisor. If you have a personal situation that makes you vulnerable to the virus, please work with your supervisor to develop a plan to ensure your well-being or the well-being of those you care for.

CAMPUS EVENTS

  • All large college or community events will be postponed until further notice.
  • All athletic events (on or off campus) will be postponed until further notice.

TRAVEL

  • In order to protect the most vulnerable among us, Wesleyan College has suspended all official and previously-authorized international travel and national travel to any state that has declared an emergency. This is in effect until later notice.
  • Anyone who has traveled to a CDC Level-3 country OR has been on a cruise ship may not return to campus for a period of not less than 14 days upon returning to the United States.

We are carefully considering our next steps in order to insure the continued safety of our community. We appreciate your flexibility, patience, and commitment to our community as we navigate the path forward together. While we do not have all of the answers to the very many questions that will naturally follow, we pledge to keep you informed as the path forward becomes clear. Please watch for future communications and expect that regular updates will appear on the college’s dedicated website page.

Our thoughts are with each of you and your families as we monitor this constantly-changing event.

Sincerely,
Vivia L. Fowler signature
President Vivia Fowler

 

Sign up for Wesleyan Alert System

All students, faculty, and staff members should register with Wesleyan ALERT, the College's Emergency TEXT Messaging service. In the event of an emergency, a TEXT message will be sent by a College official directly to the cell phone registered with the service. Sign up NOW: Wesleyan ALERT

Wesleyan College’s emergency procedures, including contact information for local hospitals, The Georgia Office of Homeland Security, Centers for Disease Control, and others can be found here

 

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