Academic Procedures and Regulations

Academic Calendar. The undergraduate academic calendar is posted in the Wesleyan College Catalogue, on the website, and on WesPortal, WesNet tab, Registrar's Office section. The semester ends with the last day of the final exam week.

Academic Advising and Registration. The academic advising program at Wesleyan plays an important role in the career of the student. Students who need assistance with advising may contact the Registrar's Office. Staff members are available for verification of degree progress and/or to schedule an individual degree audit as needed. Staff and faculty advisors are available to assist the student in arranging her program, but responsibility for acquainting herself with regulations and fulfilling all requirements for degrees rests with the individual student.

Students who plan to continue in the next term are encouraged to register during the advertised advising and registration periods in the fall and spring semesters. Students must register before the drop/take period listed in the college calendar for the terms posted each year. No student may be admitted to class until her registration has been completed and her fees paid. The last day to enter the College and the last day to drop or add a class are the same. Special situations of late admission will be considered by the admissions committee. A student may not register at Wesleyan until she has taken new student assessments in modern foreign language and writing.

Boarding students without health forms on file, without insurance, and/or without current immunization and screening will not be allowed to move into the residence halls and will not be allowed to register for classes.

Advising Program for the First-Year Student. Each first-year student's WISe 101 faculty member will serve as the student's advisor until she declares or throughout the first year. These faculty advisors are trained to aid the student in planning her academic program.

The First-Year Advising program assists the student in clarifying and articulating her personal, academic and career goals. Advising contributes to the student becoming more self aware, reflective and purposeful in planning her education. Through the First-Year advising program the student will:

  1. Explore the relationship of her interests, abilities, values and career aspiration to the nature and purpose of a liberal arts education.
  2. Develop an educational plan consistent with her personal, academic and career goals.
  3. Gain an understanding of curricular and co-curricular resources at Wesleyan College that can enhance her learning experience.

The advisor and the student maintain specific responsibilities for articulating the student's educational plan and moving towards declaring a major course of study.

The student who does not declare a major in her second semester will be assigned to a general advisor who will assist her in further exploration of her academic goals and career options. All students must declare a major by the end of their sophomore year. International students must declare a major upon entry into the College.

Academic Probation. At the end of the semester a student is automatically placed on probation for the next semester if her cumulative grade point average is below 2.00. When a student is placed on academic probation, the Provost of the College gives notice of the fact to the student. The primary responsibility of a student on probation is improvement of academic work. She is expected to take advantage of the following support systems: her advisor, the Writing Center, and the Academic Center. A student on probation should not be absent from any class. Additionally, a student should consult The Student Handbook for other stipulations of academic probation related to student activities. A student will be removed from probation when she attains a cumulative grade point of 2.00 or higher.

Academic Exclusion/Dismissal. A student who is placed on academic probation at Wesleyan College will be excluded if she remains on academic probation for two consecutive semesters of enrollment (not counting Wesleyan summer terms) and if her cumulative grade point average remains below 2.00. Exclusion is understood to mean exclusion for at least the following fall or spring semester; the student may apply for readmission after that time. The student who is excluded at the end of either fall or spring semester may enroll in Wesleyan summer terms to attempt to improve her grade point average. If, during the summer terms, her cumulative grade point average is raised to 2.00 or above, the student will be allowed to re-enroll the following fall semester without academic probation. The student may appeal her exclusion to the Student Progress Committee if she chooses; the process of appeal is outlined in the letter of exclusion. A student may be excluded at any time for other than academic reasons as explained in The Student Handbook.

Attendance. The semester begins with the first day of class according to the College calendar. The semester ends with the last day of the final exam week. Students are responsible for all absences from class, and it is the responsibility of the student to contact the professor about the possibility of making up work missed for any absence including field trips and athletic events authorized by the college. Students pursuing regular courses in art, music and theatre are required to attend and take part in programs, plays, or exhibitions scheduled by the faculty of the respective areas.

Students are expected to be regular and punctual in attending classes, laboratories, private lessons, and college convocations. A student who is absent from any class may be penalized by the lowering of her grade in the course. Financial aid will not be disbursed to students who do not attend class.

Auditing Courses. Anyone who wishes to audit a class must be enrolled either as a degree-seeking or non-degree seeking student. Once enrolled, a student may register to audit a class during the drop/take period, with the exception of studio art class or laboratory course. The student may register to audit a studio art class or laboratory course on the last day of drop/take and with the written permission of the instructor teaching the course. The class attendance policy for the auditing student will be the same as required for the student taking the course for credit. Auditors are required to pay all fees that may be associated with the course (lab fee, studio art fees, activity fees, travel, et cetera). Consult the Business Office regarding fees for auditing courses. No individual is eligible to audit any nursing (NUR) course.

Civility in the Academic Community. Students, faculty, and staff are expected to treat one another with respect in all interactions. In the classroom, rude, disruptive and/or disrespectful behaviors as determined by a faculty member interfere with other students' rights and with the instructor's ability to teach. Therefore, any student exhibiting unacceptable behaviors during a class will be asked to leave and will be counted absent for that class period. Failure to cooperate with this process will result in disciplinary action that may include withdrawal from the class or dismissal from the College. Violations will be reported to the Provost of the College.

Course Credit/Credit Hour. Credit is granted on the basis of semester hours and each course will have a value of one to twelve semester hours. One hundred twenty semester hours are required for graduation.

Except as provided otherwise by the Code of Federal Regulations in 34CFR 668.8 (k) or (l), a credit hour is an amount of work represented in intended learning outcomes and verified by evidence of student achievement that is an institutionally established equivalency that reasonable approximates not less than -
  1. one hour of classroom or direct faculty instruction and a minimum of two hours of out of class student work each week for approximately fifteen weeks for one semester hour of credit, or the equivalent amount of work over a different amount of time; or
  2. at least an equivalent amount of work as required in (1) of this definition for other academic activities as established by the institution including laboratory work, internships, practica, studio work, and other academic work leading to the award of credit hours. (Adapted from Electronic Code of Federal Regulations - current as of June 30, 2011).

Credit By Examination and Course Challenge. See Academic Credit Options section for details. Wesleyan College participates in a program that awards credit for the successful completion of selected standardized examinations. Credit by examination is possible through Advanced Placement of the College Board; the College Level Examination Program (CLEP) of the College Entrance Examination Board; the International Baccalaureate Program; and the Cambridge International Examinations (A-levels). For credit to be awarded, a minimum score is required on selected CLEP General and Subject examinations (50); Advanced Placement examinations (3, 4, 5); International Baccalaureate higher level (4, 5, 6, 7) and standard level examinations (4, 5, 6, 7); and Cambridge International A-level Examinations. Specific minimum scores and course equivalents may be found in the academic credit option section of this Catalogue. Thirty semester hours is the maximum amount of credit a student may receive through CLEP, Advanced Placement, International Baccalaureate, Cambridge International Examinations, or departmental examination (course challenge).

A student may exempt courses by challenging courses or taking departmental examinations according to the following procedure:

Up to nine (9) semester credit hours may be awarded through challenging courses; however, not all departments will approve course challenges. To receive credit through a course challenge the student must

  1. be unconditionally enrolled;
  2. request in writing a course challenge from the registrar and obtain the written permission from the appropriate program director and course instructor; and
  3. pay one-half of the course challenge fee* prior to the course challenge, and pay the remainder of the course challenge fee if credit is awarded.

No student will be permitted credit by examination for a course in which she remains enrolled after the Drop/Take period. Course challenges are graded on the Credit/No Credit grade option only. Credit hours for a successful course challenge are posted in the term during which the challenge is attempted and fees are paid. These credit hours do not affect tuition or overload fees.

*Declared majors or minors in French and Spanish who have placed out of FRN or SPA 211/212 will not be charged a course challenge fee when they challenge those courses.

Credit and Grading System. See the Grading policy for Nursing in the BSN section of the Catalogue. Letter grades are used. They are interpreted below with the number of quality points per credit hour or percent of total points assigned to each letter grade.

A: 4 points, 90-100%: The grade A is reserved for work that is of exceptional quality and showing unusual insight, initiative, and understanding.
B: 3 points, 80-89%: The grade B is awarded for work that is of superior quality and is consistently above the average.
C: 2 points, 70-79%: The grade C indicates average performance. It is an acceptable and respectable grade.
D: 1 point, 60-69%: The grade D is the lowest passing grade and indicates work below average.
F: 0 points, <60%: The grade F indicates absolute failure.
CR: Passing work in a non-graded course taken for hourly credit (not computed in GPA)
NC: No credit in non-graded course taken for hourly credit (not computed in GPA)
I: Incomplete (not computed in GPA)
W: Withdrawal (not computed in GPA). A student may withdraw from a class with the approval of the Registrar up to three weeks past the mid-semester date in the fall and spring semesters and one week past this point in May and summer terms. Exceptions regarding the withdrawal deadline are made only in cases of illness or emergency when a W may be granted past this date at the discretion of the Registrar.

Students who withdraw from a class must do so through the Registrar's Office, Tate 120. Students who stop attending class and do not withdraw by the deadline receive a grade of F.

Students who do not pass the writing proficiency exam and who are placed into Writing 100 or Writing 101 may not withdraw from the class. If the student fails to make a grade of ­ C or better, she must take the course again the next semester and may not withdraw.

Comments:

  1. Plus and minus grade designations are not used at Wesleyan.
  2. The minimum passing grade is D while the grade F indicates failure.
  3. The grade of I is given only when a student has been absent from the final work in a course due to illness or other causes acceptable to the instructor and to the Provost of the College. Permission from the instructor and from the Provost of the College must be requested and given before an I may be recorded. The procedure is as follows:
a. Except in cases of emergency, the student should consult with the instructor concerning the incomplete.
b. Except in cases of emergency, the student must file a written request for an incomplete with the instructor outlining her reasons for the request.
c. In cases of emergency (defined as unexpected occurrences such as accidents or sudden illness) when there is no opportunity for a consultation or a written request, the instructor may assign an incomplete grade for the student.
d. The instructor must submit an Incomplete Grade Form (found on WesPortal, WesNet tab, Provost's Office section, forms) to the Provost of the College for approval.
e. Instructors must remove I grades by the date given in the Wesleyan College Catalogue (for fall semester, February 1, for the spring semester, July 1, and for the summer semester, by October 1). The instructor must complete a grade change form in the Registrar's Office to remove the I grade. The Provost will notify the student, by letter, prior to this time of the fact that a grade of Incomplete which has not been made up by the deadline will be assigned a grade of F by the Registrar. A copy of this letter will be mailed to the instructor of the course as well.
f. It is the responsibility of the student to make arrangements for completing all work by the deadline. A student failing to complete all work shall be regarded as having failed in the course, and a grade of F will be recorded by the Registrar.

4. Credit hours earned in courses accepted for transfer to Wesleyan College from other regionally accredited institutions are included in the transfer student's cumulative credit hours earned. Grades earned in courses accepted for transfer credit are not reflected in a student's Wesleyan cumulative grade point average. Additionally, grades earned in transferred courses that are part of the major are not calculated in the minimum 2.00 grade point average that is required in the major for graduation. For senior honors, grades accepted for transfer of credit to Wesleyan will be computed in the cumulative grade point average. (See Academic Honors for a complete explanation of policies related to senior honors.)

Credit/No Credit. A student may elect up to a maximum of 18 semester hours on the basis of Credit/No Credit grading during her tenure at Wesleyan College. This option may not be exercised in the first semester of the first year. After that semester, no more than five semester hours per term may be elected on the Credit/No Credit option, except in special cases such as student teaching or extended internships approved by the Provost of the College. The only parts of a student's major work that can be taken on Credit/No Credit grading are directed independent studies and field studies. The student teaching block (EDU 490) and extended internships are special cases in which the student may register for up to twelve semester hours during a semester using the Credit/No Credit grade option.

Credit/No Credit grading is the student's option except in AMS 440, EDU 490, POL 245, PSY 119, field studies/internships and course challenges; however, Credit/No Credit grade option may not be exercised or modified after the Drop/Take period. Except in courses requiring Credit/No Credit grading, students should exercise great caution in choosing this option. Opting for more than one course (3, 4 hours) of Credit/No Credit grading disqualifies a student for Senior Honors, and may be looked upon with disfavor by some graduate and professional schools.

Credit For Summer Work at Another Institution. The student who wishes to attend another college or university for a summer session should secure from the Registrar's Office a summer school request form. The student should meet with her academic advisor to determine the course(s) she wishes to take and how the course(s) relate to her academic program at Wesleyan College. The completed summer school request form and a copy of the course description(s) should be brought to the Registrar's Office for determination of course equivalency prior to the student's departure in the spring semester. The student is responsible for having an official copy of her summer transcript sent to the Registrar of Wesleyan College no later than September 1. Grades below C may not be transferred to Wesleyan for credit.

Foreign Language Placement Policy:

1. All incoming students with any prior instruction or significant experiences in Chinese (Mandarin), French, German, Japanese, or Spanish must take the language placement test in that language, even if they do not plan to continue in that language. Placement decisions will be made by the foreign language faculty on the basis of the examination, the high school transcript, and, in some cases, an oral interview, especially for placement above the second-semester level. No academic credit hours will be awarded for exempted courses or for any language course taken below the level of placement; however, on the recommendation of the instructor, a student who is deemed unprepared for the level in which she was placed, may go back to an earlier course even after the end of the Drop/Take period and earn credit when possible. Students are urged to take courses in a foreign language in sequence, fall-spring or in the course of one summer, without skipping a semester, and to complete their language proficiency requirement in the first four semesters at the College.

2. Students may begin studying a new language at the 101 level without taking a placement test as long as they have no previous experience or instruction.

3. Students who place above proficiency level may earn credit for foreign language courses at or above the intermediate level by passing the appropriate departmental challenge exam(s) or by submitting Advanced Placement, International Baccalaureate, Cambridge, CLEP or SAT II test scores.

Grade Appeals. Appeals for a change in the final course grade must be initiated according to the following deadlines;

Fall term (Regular and Split Term B) - by December 22 or (Split Term A) - by October 20
Spring term (Regular and Split Term B) - by May 18 or (Split Term A) - by March 9
Summer term (Term I) - by June 15; (Term II) - by June 29; (Term III) - by July 13; (Term IV) - by July 27; (Term V) - by August 10; (Entire Term and Term VI) - by August 22

Subsequent appeals must be initiated within five business days after receipt of the response to the earlier appeal. Appeals received after five business days will not be honored. The appeal process is as follows.

Step One: The student will petition the instructor in writing, citing the reasons for the grade appeal. The student should keep a copy of the letter for her personal records. Within five business days after receiving the appeal, the instructor will submit a written response to the student.

Step Two:

a. If, after the instructor's review, the grade dispute remains unresolved, the student will consult with the program director and submit a copy of the appeal. The program director will attempt to resolve the dispute between the instructor and the student and may consult with other persons who have relevant information. Within five business days after receiving the appeal, the program director will submit a written response to the student with a copy to the instructor.

b. If the grade dispute is with the program director, the student will meet with the division chair. Within five business days after meeting with the student, the division chair will submit a written response to the student with a copy to the program director.

Step Three:

a. If, after the program director's review, the grade dispute remains unresolved, the student will consult with the division chair and submit a copy of the appeal and any other documents related to the appeal, including the response from the instructor and/or program director. The division chair will attempt to resolve the dispute between the instructor and the student and may consult with other persons who have relevant information. Within five business days after receiving the appeal, the division chair will submit a written response to the student with a copy to the instructor and program director.

b. If the grade dispute is with the division chair, the student will meet with the Provost of the College. Within five business days after meeting with the student, the Provost will submit a written response to the student with a copy to the division chair.

Step Four: If all efforts to resolve the grade appeal at the program and division level fail, the student may petition the Provost of the College to review the appeal. If the Provost determines the need for a review committee to examine the issues of the grade appeal, the committee shall consist of three faculty members - one from the instructor's department and two from academic divisions other than that of the instructor. The committee, if appointed, will advise the Provost of the College regarding the grade under appeal.

Step Five: If the grade appeal is unresolved at the level of the Provost of the College, the student may petition the President of the College to review the appeal.

a. If the Provost of the College appointed a committee as outlined above, the President will review the process, the findings, and the decision of the Provost. The President will render a final decision.

b. If the Provost of the College did not appoint a committee the President may, at her discretion, appoint a review committee composed of faculty as described in Step Four. The committee, if appointed, will review the case and advise the President. The President will render a final decision.

c. Should a grade change result from the appeal, it is the responsibility of the decision-maker at the level of resolution (instructor, program director, division chair, Provost, or President) to file, in writing, an authorization for grade change with the Registrar of the College. Said authorization should be submitted to the Registrar's Office within five working days of the decision. A copy of the grade change shall become a part of the student's permanent file.

No change of grade may be made later than one semester (or term) following the semester in which the grade was received. The Provost may make exceptions to the timeline for faculty responses as needed.

Complaints of an Academic Nature. Complaints related to academics but unrelated to grade appeals will follow the same general procedures as outlined above for grade appeals. The complaint must be made in writing to the instructor, with a copy to the director of the academic program. If the complaint is not resolved, the student may appeal to the division chair, then the Provost of the College, and finally the President of the College.

Graduation. Each student must file an application for diploma with the Registrar of the College at the beginning of the semester that precedes the semester in which she expects to complete degree requirements. The Bachelor of Arts and Bachelor of Science in Nursing degrees are conferred at the end of each academic semester with the prior approval of the Provost and faculty. M.Ed. and MBA degrees are conferred upon satisfactory completion of all requirements, as announced on the program academic calendar.

AB and BSN students who have completed all degree requirements, have been certified by the Registrar, approved by the Provost and faculty, and have met all obligations to the College will graduate in the commencement ceremony held in May or August. Students who complete requirements for the Bachelor of Arts degree in August will graduate in the commencement ceremony in August for AB, M.Ed., and MBA students. Students who complete requirements for the AB and BSN degree in December will graduate in the commencement ceremony the following May.

Attendance at graduation is required. A student may graduate in absentia only with the written permission of the Provost of the College.

Each student's diploma and transcript will bear the student's legal name. If the name has changed since admission to the College, the student must submit a court order or other document indicating a legal change of name to the Registrar no later than March 1st prior to graduation in May, or June 1st prior to completion in August.

The commencement program will bear the student's preferred name as indicated in the application for diploma. If the preferred name has changed since submission of the application for diploma, the student must submit a request to change the preferred name to the Registrar no later than April 1st prior to graduation in May, or July 1st prior to completion in August.

Independent Study. To make possible the college ideal of individual development, independent study opportunity, under faculty supervision, is made available in each academic area. Variable credit is permitted with a maximum of six semester hours in one field of study. To guarantee quality, the special approval of the program director of the area concerned is required.

Leave of Absence. A leave of absence is designed to allow a student a break in her studies for a limited time without having to withdraw from or apply for readmission to Wesleyan College. The leave of absence applies to any matriculated student who is in good academic and financial standing with the college. The leave of absence may last for a minimum of one semester, and a maximum of a 12-month period; a student may only accrue a total of two semesters (excluding summer semesters) for leave of absence during her college career. International students must comply with immigration regulations regarding continuous enrollment. Consult with the Student Affairs office concerning regulations.

The student will apply to the Registrar of the College for a Leave of Absence during the semester preceding the leave of absence period. A student cannot take a leave of absence after the semester begins. Once the leave of absence is approved, the student is required to pay an in absentia fee to the College. Consult the Business Office for current fees. When she returns, the fee will be applied to her tuition. If the student does not return, the continuation fee will be deemed forfeited.

Upon her return, it is the responsibility of the student to notify both her advisor and the Registrar during registration to reinstate her academic standing. At this time, the student does not need to apply for readmission. If a student exceeds the allotted leave time, she will be deemed to have withdrawn and must apply for readmission. General education and major requirements in effect at the time of the student's approval for a leave of absence will continue in effect upon her return within the allotted leave time.

During the leave, a student may take courses at another college. However, only a maximum of 6 hours for a one-semester leave and 9 hours for a two-semester leave may transfer to Wesleyan if such hours are allowable under other transfer credit policies and limitations.

The Provost of the College may make exceptions to this Leave of Absence policy under extraordinary conditions.

Name on Official Records. The Registrar's Office is responsible for maintaining a student's official academic record, and as such is the office that controls student name changes at Wesleyan College. All inquiries and requests should be directed to this office. Legal name is defined as the name verified by a birth certificate, marriage certificate, social security card, passport, or court order. Students wishing to change their name on their official academic record from the name under which they were admitted to the College must provide the Registrar with legal documentation reflecting their new legal name.

Change of name requires (1) presentation of a current Social Security card reflecting the new name and (2) a government-issued photo ID, marriage certificate, divorce decree, or court order reflecting the new name. Please present the original legal document or a certified (i.e., notarized) copy with the original notary seal to the Registrar's Office. Faxes cannot be accepted. Original documents will be copied for your file and returned to you.

International students' names must appear on academic records exactly as they appear on the passport issued by the home country. The U.S. entry visa may not be used as documentation for a name change.

Alumnae who wish to order a replacement diploma may do so through the Registrar's Office. Diplomas are only printed twice a year corresponding with commencement. See tuition and fees section for replacement cost.

Numbering of Courses and Abbreviations. Single numbers indicate one-semester courses. Courses planned primarily for first-year students and sophomores are numbered 100 to 299; courses planned primarily for juniors and seniors are numbered 300 to 499. Graduate courses are numbered at the 500 level or higher. Subject codes are indicated by the letters following each subject; e.g., biology (BIO).

ACC Accounting
AMC Advertising & Marketing Communication
AMS American Studies
ARH Art History
ART Art (Studio Art)
AST Asian Studies
BIO Biology
BSM Business Sport Management
BUS Business
CHM Chemistry
CHN Chinese
COM Communication
CSC Computer Science
EAT Equine-Assisted Therapy
EBA Executive Business Administration (MBA)
ECO Economics
EDR Education in Reading
EDU Education
EDS Educational Studies
ENG English
ESC Environmental Science
FRN French
FSC Forensic Science
GER German
HIS History
HPE Health and Physical Education
HMS Human Services
HUM Humanities
JPN Japanese
MAT Mathematics
MUP Music Performance
MUS Music
NSC Neuroscience
NUR Nursing (BSN)
PHI Philosophy
PHY Physics
POL Political Science
PSY Psychology
REL Religious Studies
SPA Spanish
THE Theatre
TRA Travel Study
WIS Wesleyan Integrative Seminar Experience
WRI Writing
WST Women's Studies

Readmission. A student who, having withdrawn from the College, wishes to return after a lapse of time may not be automatically readmitted but must apply for readmission. Students readmitted must fulfill the general education program, major requirements and any and all other requirements for the degree in effect at the time of their readmission. However, students who completed their general education program at Wesleyan before their withdrawal will be deemed to have completed general education when they are readmitted.

If the student is approved for a medical withdrawal and wishes to return to Wesleyan College at a later date, she must apply for readmission. A full, current report from her physician must be sent to the Director of Health Services for evaluation, and a personal interview may be required before an application for readmission is considered. Receipt of medical documentation does not automatically guarantee readmission.
 

Repeating a Course. A student may repeat a course one time to affect her grade point average only when she has first made a D or F in the course; the better grade will count in the computation of the cumulative grade point average. Course credit earned in the case of repeated courses is counted only one time.

Exceptions are courses that require the student to make a C or higher to meet proficiency (WRI 101 and modern foreign language courses that satisfy proficiency or advancement and "repeatable courses" such as certain HPE classes, et cetera). Students should consult with the Office of Financial Aid regarding their tuition package to determine if tuition payment may be required for courses that they repeat.

Teaching and Learning with Technology. Wesleyan College students have the opportunity to experience various learning environments through several modes of delivery: traditional classroom (face-to-face), online, and electronic hybrid. Students in "electronic hybrid" courses meet at least half of the time in classroom or laboratory sessions and half of the time in collaborative online settings. Students in "online" courses interact predominantly through collaborative online means. Because some face-to-face interaction is essential for instructional continuity, electronic courses must involve a preterm meeting to orient students to the technology and requirements of online work.

In order to promote an environment in which ideas may be freely expressed, the interior office and classroom spaces at Wesleyan are private spaces. The unauthorized creation of photographic images, audio or video recordings of students or faculty in these spaces is considered to be disruptive behavior which may result in a student's removal from class according to the instructor's discretion. The distribution of any such recordings of students or faculty without the express written permission of the College is strictly prohibited and is subject to disciplinary action by the Provost of the College.

Transcript Requests and Release of Records. Wesleyan College recognizes the privacy rights of students with regard to their educational records, including the right of access to their own records and the right to a hearing to challenge the accuracy of such records. The College will not release personally identifiable data about students from education records without written permission from the student to any individual, agency, or organization, except to the extent that the Family Educational Rights and Privacy Act of 1974, as Amended (FERPA) authorizes disclosure without consent. A full statement of Wesleyan's policy concerning the privacy rights of students is printed annually in The Student Handbook.

Students and alumnae can electronically send official transcripts to the destination of their choice. Instructions for ordering a transcript are located on Wesleyan's Website: www.wesleyancollege.edu. Click on Academics, Request a Transcript. Unofficial transcripts are only available to currently enrolled students through their WesPortal account at no charge. Fees for transcripts are given in the Financial section of the Catalogue. Wesleyan College is not responsible for incomplete or incorrect mailing addresses provided with requests for transcript releases.

Requests for transcripts will be checked and approved for release within 5 working days by the Registrar's Office at Wesleyan College. During peak periods of activity in the Registrar's Office such as the opening and closing of semesters, registration, and graduation, the processing time for release of transcripts may extend slightly beyond five working days.

Wesleyan reserves the right to withhold the transcript of any student who is past due or delinquent on her loan obligation(s) to the College, is delinquent or has defaulted on federal student loans, owes the College money from current or previous enrollment, has failed to submit official transcripts from previous high schools or college attendance, has failed to return College property, has failed to secure proper immunizations as required by the Health Services of the College, or has failed to fulfill any other obligation to the College.

Withdrawal. It is strongly recommended that any student receiving financial aid who is contemplating withdrawal from the College, first contact the Office of Student Financial Aid to determine the impact of that decision.

Voluntary Withdrawal. Students who find it necessary to withdraw from the college during the regular academic year must file with the Registrar of the College a withdrawal request form requesting administrative approval for such action. Voluntary withdrawal is considered official by the College only upon receipt of said request. Honorable dismissal is granted only if all financial obligations to the College are satisfactorily cleared. A residence hall student should also notify the Director of Residence Life of her intention to withdraw. Students who withdraw and do not complete the semester enrolled, the date the student initiated the withdrawal process will serve as her withdrawal date and the date the college determined she withdrew. Students who withdraw and complete the semester enrolled, the date of the last day of the term enrolled will serve as her withdrawal date and the date the college determined she withdrew. Students who do not officially withdraw, but fail to register for the next fall or spring semester are considered voluntarily withdrawn as of the last day of the last term enrolled. See also, Non-Attendance and Unofficial Withdrawal and Readmission in the College catalogue.

Administrative Withdrawal. The Provost of the College may withdraw a student from a class or dismiss her from the College for failure to cooperate with an instructor's policies for classroom behavior or for repeated failure to respond to an instructor's requirements for a course. The date the Provost initiated the administrative withdrawal will serve as the student's withdrawal date and the date that the college determined she withdrew. Notification must be given to the Registrar.

Medical Withdrawal. If, for medical reasons, a student seeks to withdraw from the College after the last day to withdraw without academic penalty, she must document her illness through an official medical report from her physician, and it must be approved by the Provost of the College before her official withdrawal is accomplished through the Registrar's Office. If the student fails to document her illness, and/or is not approved for a medical withdrawal by the Provost of the College, she is responsible for completing the course requirements. The date the student initiated the Medical Withdrawal process will serve as her withdrawal date and date that the college determined she withdrew. See also, Readmission in the College catalogue.

Mandatory Medical Withdrawal. The College may require mandatory medical withdrawal of any student who, in the opinion of the Director of Health Services, the Director of Counseling, or the Provost of the College, has an illness or condition that might endanger or be damaging to the health or welfare of the student or any member of the college community, or whose illness or condition is such that it cannot be effectively treated or managed while the student is a member of the college community. The date the college administration initiated the mandatory medical withdrawal process will serve as the student's date of withdrawal and date that the college determined she withdrew. Notification must be given to the Registrar. See also, Readmission in the College catalogue.

Non-Attendance and Unofficial Withdrawal. Students receiving federal financial assistance, who do not pass any courses and who do not officially withdraw from Wesleyan College are considered "unofficially withdrawn". The following procedures are used to determine if students never attend class and/or withdraw unofficially, and to determine repayments due back to aid programs. Students who are unofficially withdrawn must apply to the College for readmission in future semesters (See Readmission, in the College catalogue).

Beginning of each term:

1. Faculty members are required to track attendance via WesPortal during drop/add periods. Using this method, faculty report changes to their class rosters, including students who have never attended class.

2. Financial aid will not be disbursed to students who do not attend class. Students are notified that financial aid is on hold until class attendance can be verified. Students who claim they are attending class(es) may have aid reinstated ONLY if their professor(s) confirm attendance by directly contacting the Registrar's Office (e-mail required). The student's claim to have attended class, absent positive confirmation from the faculty member, does not constitute confirmation of class attendance.

3. After all faculty members have reported attendance via WesPortal, federal aid awards are recalculated for students not attending class(es). Students will be administratively dropped from class(es) not attended. Federal awards are adjusted to pay only for classes the student is attending. This adjustment could result in the reduction of aid awarded and/or the loss of grant, scholarship or loan funds. If attendance rosters indicate the student never attended any classes, all federal financial aid is canceled and the student will be unofficially withdrawn from the College and must reapply for readmission.

The College returns aid to the financial aid programs and bills the student for funds received for classes never attended. Repayment may be required with funds other than financial aid. If this occurs and the bill remains unpaid for more than 120 days, a third party collection agency will be used and the debtor will also become liable for any additional collection costs associated with the collection of any amount not paid. Students are ineligible for future aid until debt is repaid in full.

Mid-Semester of each term (Before Withdrawal deadline):

1. Faculty members are required to report students who at the Mid-Semester date are academically deficient in the class via WesPortal by the reporting deadline. Using this method, faculty report students' academic progress, including students who have ceased class attendance.

2. After all faculty have reported to the Registrar, students who have ceased attending class for more than two weeks will be urged to officially withdraw from class(es) before the withdrawal deadline. If no response is received from the student within one week, an unofficial withdrawal will occur from the class(es). The last date of academic activity reported by faculty will serve as the school's date of determination and date of withdrawal for the student.

End of each term (After Withdrawal deadline):

1. Faculty must report all students' last date of attendance when submitting final grades. Students who ceased attendance for more than two weeks and receive no academic credit for all classes are considered unofficially withdrawn from the College. Students who have ceased attendance for more than two weeks and do not receive an approved administrative withdrawal will maintain punitive grades as well as being unofficially withdrawn.

2. The Registrar creates an exception report of all federal financial aid recipients with all "F", "NC", "W" grades, and notifies the Financial Aid Office of students who have unofficially withdrawn by sharing a copy of the report.

3. Once the withdrawal date is determined, the Financial Aid Office calculates the amount that must be returned to aid programs by the College and the student, in accordance with federal and state regulations and College policy. For details, see the Return of Title IV Funds policy which follows. The last date of academic activity reported by faculty will serve as the school's date of determination and date of withdrawal for the student.

Return of Title IV Funds Policy for Students Receiving Federal Financial Aid at Wesleyan College

The Higher Education Amendments of 1998 and the Higher Education Reconciliation Act of 2005 set forth regulations governing the treatment of Title IV funds (Federal Pell Grant, Federal Supplemental Education Opportunity Grant [SEOG], Academic Competitiveness Grant [ACG], National SMART Grant, Federal Subsidized Loan, Federal Unsubsidized Loan, and Federal PLUS) when a student withdraws completely from an institution.

When a student withdraws during a period of enrollment in which he/she has begun attendance and has received federal Title IV financial aid, Wesleyan College is required to determine the amount of earned and unearned Title IV aid. A student is eligible to retain the percentage of Title IV aid disbursed or that could have been disbursed that is equal to the percentage of the enrollment period completed by the student (calculated daily). Scheduled breaks of 5 or more consecutive days are excluded. The unearned Title IV aid must be returned to the appropriate federal aid program(s). If the student has completed more than 60% of the enrollment period, no Title IV aid needs to be returned.

Workload. A normal course load is between 12 and 18 semester hours during the fall and spring semesters. Students who wish to take 19 or more hours must have a cumulative GPA of 3.00 and permission of the Registrar. International students on an F-1 student VISA are required to maintain a minimum of 12 semester hours for the entire semester. Consult the business office for overload fees for hours above 18.

A student with 27 or fewer semester hours may not register for a 300- or 400-level course without permission of her advisor and the course instructor or chair of the department in which the course is being offered.

Students enrolled in the Wesleyan College/Guangzhou University dual degree program should follow the workload advised for their program.

Calendar of Events

Calendar of Events

Wesleyan College is privileged to steward many arts and cultural events and share them with the community. Most are free and open to the public. Wesleyan art galleries are open M-F 1:30 – 5:00 PM and on Wesleyan Market Saturdays from 10:00 AM – 2:00 PM.

View More
Visit our Campus

Visit our Campus

Tour our beautiful 200-acre campus featuring Georgian architecture, lush green spaces, recreational facilities, residence halls, and worship center.

Tour Now
NCAA Division III Athletics

NCAA Division III Athletics

Wesleyan College is home to five NCAA Division III sports: soccer, basketball, volleyball, tennis, and softball. In addition, we offer an award-winning Intercollegiate Horse Show Association (IHSA) Equestrian program.

Learn More

Join our email list